Additional Rates Pages

Use the Additional Rates pages to associate additional duties with employees' pay rates. Additional duty rates apply to duties that are ongoing and should not be confused with special pay rates, which relate to duties performed only occasionally.

The following conditions apply to this page:

• Your Human Resources Profile's Additional Salary checkbox must be selected. Besides allowing employees to have secondary rates, this enables the Additional Rate item to display on Action Bars.
• Additional duties can only be assigned to an employee's primary pay rate.
• The primary rate must have a per period pay method, either P - Pay Period or R - Range/Step Pay Per(iod).
• The Hours/Day and Pays/Year fields in pay rates are required.

Menu Path:  For the steps to follow for displaying the Additional Rates page, refer to the Procedures section.

Additional Rates Pages

Two different versions of the Additional Rates page are used, depending on the pay method:

Important
Additional rates can only be added to an employee's primary pay rate. Also, additional rates only apply to pay rates that have a Pay Method of P - Pay Period or R - Range/Step Pay Per(iod).

Entering additional rates for a new pay rate

1. Select Personnel Budgeting > Entry & Processing > Personnel Budgeting > Employee Rate Information to display the Employee Rate Information page.
2. Click Add New to display the Add New Pay Rate page.
3. To display the Add Pay Rate Information page:
   • If the rate is for an existing employee, search for and select the employee, click OK to display the Pay Rate Information list page, and then click Add New.
   • If the rate is for an anticipated employee, click Add New.
4. In the Employee Number field:
   • If you selected an existing employee in Step 2, the employee's ID number defaults to this field.
   • If you are adding a rate for an anticipated employee, enter any number that is not currently being used in Human Resources and Personnel Budgeting. You can leave the name fields blank if you wish.
5. Complete the fields in the General and Calendar section.
   • If you enter a Job Class that is under Position Control, the Position Assignments page displays for adding positions to the rate. For information, refer to Position Assignments Page.
   • In the Calendar section's Pay Method field, you must select either P - Pay Period or R - Range/Step Pay Per(iod) to be able to assign additional rates.
   • For information on other fields, refer to the Fields section in Pay Rate Information Pages.
6. In the Payrate Information section, select the Primary Pay Rate checkbox to designate this as the employee's primary rate, and then complete the Hours/Day and Pay/Year fields.
7. Click Additional Rate on the Action Bar to display the Additional Rates page.
8. In the top section of the Additional Rates page:
   • For a rate with a Pay Method of P - Pay Period, you may adjust the Base Salary if needed.
   • For a rate with a Pay Method of R - Range/Step Pay Per(iod), the Base Salary and Actual Salary fields are display only.
9. In the Additional Duty field, select a duty.
10. If the rate's Pay Method is R - Range/Step Pay Per(iod), enter a value in the FTE field.
    • For a rate with a Pay Method of P - Pay Period, only the Salary field displays. This field is display only.
11. Repeat Steps 9-10 for each additional duty.
12. Click OK to return to the Add New Pay Rate page.
13. Complete the page's additional fields.
14. Click OK in a blank Project field to save the pay rate as well as the additional rates.

Entering additional rates for an existing pay rate

1. Select Personnel Budgeting > Entry & Processing > Personnel Budgeting > Employee Rate Information to display the Pay Rate Information list page.
2. In the Search Criteria section, enter criteria identifying the records to list, and then click Find. To run an advanced search, use the Advanced button.
3. In the List section, select the employee whose rate you want to change.
4. Click OK to display the Pay Rate Information list page, which lists the employee's existing rates.
5. Select the rate to update, and then click OK to display the Pay Rate Information detail page.
   The rate must be the employee's primary rate - that is, its Primary Pay Rate checkbox must be selected - and must have a Pay Method of P - Pay Period or R - Range/Step Pay Per(iod).
6. Click Additional Rate on the Action Bar to display the Additional Rates page.
7. In the top section of the Additional Rates page:
   • For a rate with a Pay Method of P - Pay Period, you may adjust the Base Salary if needed.
   • For a rate with a Pay Method of R - Range/Step Pay Per(iod), the Base Salary and Actual Salary fields are display only.
8. In the Additional Duty field, select a duty.
9. If the rate's Pay Method is R - Range/Step Pay Per(iod), enter a value in the FTE field.
   • For a rate with a Pay Method of P - Pay Period, only the Salary field displays. This field is display only.
10. Repeat Steps 8-9 for each additional duty.
11. Click OK to return to the Pay Rate Information detail page.
12. Change any additional fields as needed.
13. Click OK in a blank Project field to save the pay rate as well as the additional rates.

Following are field descriptions for both versions of the Additional Rates page. As noted in the descriptions, the fields vary depending on the Pay Method that applies to the employee's primary rate.

Totals Section

Base Salary

Total of employee's regular position assuming that the position is full-time.

Actual

Total salary for regular duties determined by the base salary, FTE, and days worked. The value may differ from the Base Salary due to these determinations.