Distribute Salary and Fringe

Select this checkbox to create the Detail Distribution table used in interfacing records between the Personnel Budgeting and Budget Preparation Systems. The table distributes personnel expenses to the proper expenditure and project budget records in Budget Preparation, when you run Personnel Budgeting's Apply Expenditure Projections option.

Identifying and Correcting Distribution Records

Separate records are created for distributing salary and fringe costs to Budget Preparation's expenditure and project budget records. The total salary distributed includes the budgeted annual salary, mid-year increases, and special pay amounts, while the benefits include FICA/Medicare and Workers' Comp, as well as regular benefit amounts.

When you run the Distribute Salary and Fringe option, the system generates a Calculate Distribution Error Log. The log reports every organization/account and project/account combination not found in the Budget Preparation System. The log's default file name is disterr.rpt.

To correct the errors identified, either add the missing distribution records to the Budget Preparation System, or change the distribution codes in employees' rate records in Personnel Budgeting. After correcting the errors, run Salary and Fringe Distribution option again, and check for any other distribution codes that need correction.

The Distribution Detail report, which can be run from the Personnel Budgeting Reports menu, lists the records stored in the Detail Distribution table. This report should be run before using the Apply Expenditure Projections option to transfer the salary and fringe distributions to the Budget Preparation System.
For additional details, refer to Distribution Detail Report.

Types of Distribution Records

The Calculate Distribution Error Log identifies the types of distribution records created using the following codes. The codes appear in the log's Type column:

O - Organization - Salary distributions for each valid combination of organization and account.

P - Project - Salary distributions for each valid combination of project and account.

F - Fringe Benefits - Fringe benefit distributions, including FICA and Medicare, for each valid combination of organization and account.

R - Fringe Projects - Fringe benefits distributed to each valid combination of project and account, including FICA and Medicare.

W - Workers' Comp - Workers' Comp premiums distributed to each valid combination of organization and account.