Expenditure Notes Page for Administrators

You can use this page in one of two ways:

You can itemize separate expenditures in an Expenditure Ledger account's budget by entering a description and dollar amount.
You can add notes regarding the account's budget without entering amounts.

You can display the Notes page using the Notes item on the toolbar in the following pages:

Update Expenditure Budget - Administrator page - select a record in the worksheet, and then click the toolbar item.
Add Ledger Entry page - click the toolbar item while adding an account.
Details page - click the toolbar item while updating an existing account.

Adding Notes or itemizing accounts

Display the Notes page.
In the Notes field, enter text, either as a note or to itemize an amount.
If you are entering notes without amounts, press <Tab> to skip the Amount field and display a new row. In this case, proceed to Step 4.
In the Amount field, enter a dollar-and-cents amount to correspond with your entry in the Notes field.
The system keeps a running total of the amounts in the Total Budget field at the bottom of the page.
Repeat Steps 2-3 to add as many lines as needed.
Click OK to save your entries and close the Notes page.

Field	Description
Budget Unit	Code for the low-level Organization Chart record tied to the ledger account. The field name is defined in your Budget Preparation Profile. Display only.
Account	Code for the expenditure account tied to this ledger account. Display only.
Notes	Notes related to the ledger account’s budget record. Character/55, each row If you are describing a specific expense, enter the description, and then press <Tab> to access the Amount field. If the text is not for a specific expense, type your notes, and then tab past the Amount field to display a new row.
Amount	Expenditure amount for the expense described in the associated Notes field. Decimal/12,2 As you enter expenditure amounts, the system keeps a running total in the Total Budget field. If you enter text that is not related to a specific expense, then leave the associated Amount field blank.
Total Budget	Total of all values entered in the Amount column.