Project List

If your organization uses project accounting, you can use the Project List option to create records for tracking expenses and revenues related to specific projects.

• You can have up to eight reporting levels, as defined in your Budget Preparation Profile. For example, a three-level structure might include Project as the first level, Function as the second, and Task as the third.
• Using the Project Components item, you can create the components to include in your project levels. For example, if your first level is Computer Upgrades (Project), you could have a second level component (Function) entitled Equipment.
  In this case, your third level (Task) records might include Computers, Printers, Projectors, and VCRs. For information on component records, refer to Project Components.
  Project components must exist before you can add project records in the main Project Table page.
• In the main Project Table page, you can tie together the project components and thereby define the records used at the lowest reporting level. For information on adding projects, refer to Project Records.
• Project records are copied from Fund Accounting when you use the Extract Information option. You can update project records in Budget Preparation, recording percentages for projected budget increases and decreases at the Requested, Recommended, and Future Year levels.
• You can link projects to organization records in the Organization Chart. For information on project linking, refer to the descriptions of the Project Link and Default Project fields in the previous section on the Organization Chart.
• Project records are tied to account records in the Project Ledger. Project Ledger records are copied from Fund Accounting during the extraction process. Employees can add and modify Project Ledger accounts as needed during the budgeting process.