Notifications Administrator

Enable All Notifications

Enable or disable all system notifications controlled on this page. 

• Select to run all listed notifications according to their settings.

• Clear to turn off all notifications controlled on this page.

Category

Notifications are grouped in categories. The categories are used to sort notifications in the Notification Viewer.

• Accounts Payable

• General

• General Ledger

• Human Resources

• Purchasing

• Workflow

Notification

Description of the notification type.

Availability

Determine whether users can turn notifications on or off.

• Mandatory: The notification applies to all employees, whether or not they are users of the software.

• Optional: The notification is active and runs when triggered or is included in a digest at the time set in the Schedule, if applicable. Users can choose to turn off notifications, receive individual or digest emails, and set personal criteria, if applicable.

• Disabled: The notification does not run when the trigger conditions are met. The notification does not appear on user pages. It is turned off for all conditions.

Default Values

This field appears for notifications that allow a threshold condition to be set as a default, for example, the number of consecutive days required to trigger the notification. You must enter a value. Users may override the default value for some notifications. If a user does not enter a value on their personal page, the default value is used.

Security

This field specifies if a security resource or Workflow task is required for the notification to appear on user subscription pages. A value of [none] allows any user to subscribe to the notification unless the notification is Disabled.

You can only assign one specific resource to a notification. Consider setting the lowest level privilege code (for example, 5 - Package User). A user with a higher-level privilege code for the resource is granted the same access. If a user does not have the assigned security resource or a resource that grants the permission (for example, a Supervisor resource), the notification does not appear on the User Subscription page, and they do not receive it.

To add a resource:

1. Select the pencil icon.

2. Enter a resource number, package, subpackage, or partial description and select Search. Matching resources appear.

3. Select the desired resource and select OK. You can only select one. Select No Resource Needed to set the Security value to none.

Some notifications use a pre-defined Workflow task as their security value rather than a standard security resource. These entries display a T followed by a number (for example, T200 or T203) and do not have an edit pencil, so the security value cannot be changed. T-codes correspond to task IDs defined in the Legacy Workflow Tasks table. For a user to receive a notification that uses a T-code, the user must be assigned to an approval group that is associated with that workflow task. This requirement applies even though notification-type tasks do not require an approval action. If no approval group is configured for the task, no users receive the notification regardless of their subscription settings. For information on setting up T-code notifications, refer to the T-code notifications section.

Schedule

This field determines when a notification digest runs. Notifications that do not have a Schedule option run when trigger conditions are met or are scheduled elsewhere. For example, Employee Termination and New Employee Hire notifications must be selected on the Workflow Configuration Profile, and the schedule is set on the Email Task Scheduler Settings tab.

To schedule a notification:

1. Click the pencil icon.

2. Select a frequency for the system to check for triggers and generate digest emails. Times are refined to 15-minute increments.

   • Daily: Seven days a week

   • Weekdays: Monday through Friday only

   • Weekly: One specified day each week (select one day, Sunday through Saturday)

   • Monthly: One specified day each month (enter a day of the month; recommended to select the 28th or earlier based on February having the fewest days)

T200

Certification Expiration

Sends a notification that an employee's certificate is about to expire. Typically used to notify the employee's supervisor.

T201

Employee New Hire

Sends a notification that a new employee has been hired and added in Employee Information.

T202

Consecutive Leave

Sends a notification when an employee requests more than a defined number of consecutive days of leave.

T203

Employee Termination

Sends a notification that an employee has been terminated through Employee Information and is typically used to notify the employee's supervisor.

T204

Certification Expire - HR

Sends a notification that an employee's certificate is about to expire. Used to notify Human Resources staff.

T205

Employee New Hire - HR

Sends a notification that a new employee has been hired, added to Employee Information, and used to notify Human Resources staff.

T206

Consecutive Leave - HR

Sends a notification when an employee requests more than a defined number of consecutive days of leave. Used to notify Human Resources staff.

T207

Employee Termination - HR

Sends a notification that an employee has been terminated through Employee Information and is used to notify Human Resources staff.