Batch Manual Checks Page

Use this page to list batch files and display their manual check records. You also can release and post batch files and individual checks, generate the Batch Manual Check Edit List report, select records for updating, and initiate the process for adding batch records and batch manual checks.

The Batch Manual Checks page includes two list sections:

• The upper section lists the batch files you added manual checks to or all batch files in your system, depending on the radio button selected at the top of the page.
• The lower section lists the manual check records stored in the batch selected in the upper section.

For information on adding and changing batch manual check records, refer to Batch Manual Check Entry Page.

In the Batch Manual Checks page, the period and year fields display the code Multiple if a batch file contains entries from more than one period or year.

Menu Path: Fund Accounting > Entry & Processing > Vendor Checks > Batch Manual Checks

Action Bar Items

The Batch Manual Checks page's Action Bar displays the following items:

The Set Period and Print Multiple Batches items are not available when you select a batch manual check record in the page's lower list section.

Following are the procedures for releasing and posting batch manual checks, deleting batch files and individual batch checks, and generating the Batch Manual Check Edit List report.

Releasing and Posting Batch Files

1. Generate the Batch Manual Check Edit List for the batch you want to post. For the procedure, refer below.
2. As needed, make changes to the check records in the batch. For the procedure for updating batch records, refer to Batch Manual Check Entry Page.
3. Select Fund Accounting > Entry & Processing > Vendor Checks > Batch Manual Checks to display the Batch Manual Checks page.
4. Select one of the following radio buttons:
   Show My Batches Only - to limit the list to batches where you added manual check records.
   Show All Batches (default) - to include all batch files, regardless of who added their checks.
5. Select the batch file, and then click Release/Post on the Action Bar.

6. In the Release/Post page, select one of the following radio buttons:

   Release Only	Releases the checks in a batch file by changing their Status from Hold to Open.
   Post Only	Posts the checks in a batch file that were previously released.
   Release and Post (default)	Releases a batch file that has not been released, then either posts its checks to Fund Accounting or routes them for approval.

7. Click OK.
8. In the confirmation dialog, click Yes.
   The result depends on your selection in the Release/Post page:
   • If you selected Release Only, the Released dialog displays to indicate the batch has been released from hold.
     Click OK to return to the Batch Manual Checks page.
   • If you selected Post or Release/Post, the Batch Manual Checks Post Results page lists the records that posted, those that were routed for approval processing, and the checks that were kept in the batch file either because they were on hold or because of a data conflict.
     Click OK to return to the Batch Manual Checks page.

Releasing and Posting Selected Batch Manual Check Records

To determine the status of a manual check in a batch file, select the batch, and then refer to the check's Hold Status field in the lower list section.

1. Select Fund Accounting > Entry & Processing > Vendor Checks > Batch Manual Checks to display the Batch Manual Checks page.
2. Select one of the following radio buttons:
   Show My Batches Only - to limit the list to batches where you added manual check records.
   Show All Batches (default) - to include all batch files, regardless of who added the checks.
3. In the page's upper list section, select the batch containing the manual check you want to post.
4. In the lower list section, select the check.
5. Click OK to display the check in the Batch Manual Check Entry page.
6. In the upper section, clear the Hold Check checkbox.
7. Click OK to save the update and return to the Batch Manual Checks page.
8. Repeat Steps 2-7 for each additional check you want to release from hold. Be sure to select the same batch for each check (Step 3).
9. In the Batch Manual Checks page, select the batch containing the checks you released, and then click Release/Post on the Action Bar.
   Note that records in the batch that already had their Hold fields cleared will also be posted.
10. In the Release/Post page, select the Post Only option, and then click OK.
11. In the Post Batch? dialog, click Yes to post the records.
    The Batch Manual Checks Post Results page displays, listing the records that posted and those that were kept in the batch file either because they were on hold or because of a data conflict.
12. Click OK to return to the Batch Manual Checks page.

Deleting Batch Files or Individual Batch Payable Records

1. Select Fund Accounting > Entry & Processing > Vendor Checks > Batch Manual Checks to display the Batch Manual Checks page.
2. Select one of the following radio buttons:
   Show My Batches Only - to limit the list to batches where you added the manual checks.
   Show All Batches (default) - to list all batch files regardless of who added their checks.
3. To delete a batch file and all of its manual checks, select the batch.
   or
   To delete an individual check, select its batch, and then select the check in the lower list section.
4. Click Delete.
5. In the Confirmation dialog, click Yes.

Printing the Batch Manual Checks Edit List

1. Select Fund Accounting > Entry & Processing > Vendor Checks > Batch Manual Checks to display the Batch Manual Checks page.
2. Select one of the following radio buttons:
   Show My Batches Only - to limit the list to batches where you added the manual checks.
   Show All Batches (default) - to include all batch files, regardless of who added the checks.
3. To generate the report for an individual batch file, select the batch, and then click Print.
   or
   To generate the report for all batch files displayed, select Print Multiple Batches on the Action Bar to display the Print Manual Checks Selection page.
   
   • In the page's Control Number field, enter the control numbers of the batches separated by the pipe symbol, for example, 1234|2345|3456. To select all batch files, enter an asterisk.
   • Click OK.
4. In the Question dialog, click Yes to print the text associated with the batch records. Otherwise, click No.
5. In the Print window, specify how to generate the report, and then click OK. The default file name of the report is batchmck.rpt.
   The report includes the following information for each check:

• • Identifying information, such as check number and invoice number.
  • Accounting distribution.
  • Vendor information and posting hold setting.
  • Check amount, including discount and taxes.
  • System warnings associated with the record.