Deposits Tab

Use this tab to review and clear deposits. The deposits loaded in the tab are actually summaries of receipt transactions posted in Fund Accounting. To view a listing of the receipts for a particular deposit, select the deposit, and then click the Details item to display the Bank Account Deposit Detail page.

You can clear a deposit and all of its receipts by selecting the deposit's Clear checkbox. If needed, you can exclude certain receipts by clearing their checkboxes in the Bank Account Deposit Detail page.

Clearing Deposits and Receipts

Clearing a deposit has the following effects on the display-only sections at the bottom of the Bank Account Reconciliation page:

Transaction Totals	These totals and the balance shown are not affected.
Cleared Amounts	The Deposits and Reconciled Ending Balance fields increase by the deposit's amount.
Uncleared Amounts	The Deposits and Difference fields decrease by the amount of the deposit.

When the Uncleared Amounts section's Difference field equals zero, your statement is balanced. You can then use the Reconcile item to complete the reconciliation.

Using the Clear Checkbox

There are several ways to use the Deposits tab to clear deposits and their receipts:

To clear a deposit and all its receipts, select the deposit's Clear checkbox.
To clear receipts individually, position the cursor on a deposit's line, and then click the Details item to display the Bank Account Deposit Detail page. The page lists the individual receipts associated with the deposit. Select the Clear checkbox for each receipt you want to clear.
To clear all but a few receipts in a deposit, select the deposit's Clear checkbox, and then click Details to display the Bank Account Deposit Detail page. The Clear checkbox for each receipt will be checked. Clear the checkboxes for the receipts you do not want to clear. Clearing one or more receipts clears the deposit's Clear field.

Searching for a receipt

Display the Deposits tab.
Click Search.
The Reconciliation Deposit Detail Search page displays.
Enter selection criteria to identify the receipt, using the Transaction Date, Receipt (number), Amount, Description, and Control Number fields.
Click OK to launch the search. The system compares your criteria against the receipts in the deposit records currently loaded.
If no receipt records match your criteria, a Warning displays to indicate that no records were found.
or
If one or more receipts match your criteria, the Bank Account Deposit Detail page displays. The page displays receipts from the first deposit containing a receipt that matches.

- Select the Clear checkbox for the receipts you want to clear.
- When you finish, click OK to save your entries and return to the Bank Account Reconciliation page, or click Back to return without saving.
- If needed, you can also perform a search in the detail page by clicking Search.

Fields

Deposits Tab

The deposits listed represent summaries of receipts posted with Fund Accounting's Post Receipts and Batch Receipts options. All fields on this tab are display only, except the Clear field.

Field	Description
Clear	Checkbox for indicating whether a deposit appears on the bank statement and should be cleared. Select the box to clear the deposit. This increases the Deposits total in the Cleared Amounts section and reduces the Deposits total in the Uncleared Amounts section. Leave the box blank if the deposit does not match one of those on your statement.
Deposit Date	Date the deposit transaction was posted to your database.
Deposit	The value entered in the Deposit Number field of the Post Receipts page when the receipt was posted.
Amount	Amount of the deposit as posted to your database.

Bank Deposit Detail Page

This page displays the individual receipts stored in a deposit. To display the page, select a deposit in the Deposits tab, and then click Details. All fields in this page are display only, except the Clear field.

Field	Description
Clear	Checkbox indicating whether a receipt has been cleared. Selecting the Clear checkbox for a deposit selects all of the Clear checkboxes for the deposit's receipts. Clearing the checkbox for a receipt clears the deposit's Clear checkbox. When you select a receipt's Clear checkbox, the system subtracts the receipt amount from the Uncleared Amounts section's Deposits field and adds it to the Cleared Amounts section's Deposits field.
Date	Date when a receipt record was created. This may differ from the receipt's posting date, which is the date the deposit itself was posted.
Receipt	Number or code identifying a receipt.
Amount	Amount of the receipt.
Description	Brief description of the receipt.
Control Number	Batch number used in posting the deposit.