Export Invoices

Menu Path: From Billing & Receipts, select Miscellaneous Billing, select Invoices, and then select Export Invoices.

Use the Export Invoices page to write off multiple invoices or create multiple billing adjustments and create an export file of these adjustments. You can also use this option to create an export file only, without making any adjustments to invoices and their related customer accounts.

When you export invoices, you have the option to include invoices associated with an account that does not have a location ID.

The following transaction types are available:

• Billing Adjustment - Create an export file and a billing adjustment.
• Write-Off Adjustment - Create an export file and a write-off adjustment.
• No Adjustment - Create an export file only.

Export Options

The export file layout is configurable using the Invoice Export Layout option.

Write-offs or billing adjustments post to the customer accounts. The balance of the selected invoices is zero and the financial history records of each customer affected update with an entry referencing the write-off or billing adjustment transaction.

Write-off reference numbers begin with WA and billing adjustment reference numbers begin with BA.

Export Files

1. Select the Transaction Type.
2. In the Adjustment Information section, change the Transaction Date if needed or leave the system default.
3. In the Selection Criteria and Additional Filters sections, enter criteria to define the invoices you want to select.
4. Click OK.
5. The Process? field is selected for all invoices listed. Clear this field for any invoices you do not want to process.
6. Click Actions on the action bar, then choose Export. The system defaults the path to the file created with $RMSTAPDIR. The default file name is invexp.txt.

7. Click OK.

   

   If you changed the default, the system verifies that you have specified a path. If a file already exists in the path, the Overwrite dialog displays.

   Click Yes to overwrite the previous file, replacing the file's contents with the new data.

   Click No to keep the content of the previous file and append new data to the end.

8. Specify how you want to generate the report, then click OK. The report's default file name is massinvexpbadj.rpt.

Generate Export List Reports

1. Select the Transaction Type.
2. In the Adjustment Information section, change the Transaction Date if needed or leave the system default.
3. In the Selection Criteria and Additional Filters sections, enter criteria to define the invoices you want to select.
4. Click OK.
5. Click Print.
6. Specify how you want to generate the report, then click OK. The report's default file name is massinvexplist.rpt.