Full Account Window Page

Depending on your Fund Accounting Profile, you may see the Full Account Window page when you enter the accounting distribution for payables. The Full Account Window page provides a way to quickly select an Expenditure Ledger record to use for distributing a payable's cost. The ledger account is formatted based on the account mask defined using the Fund Accounting Profile's Translation item.

This page appears when you enter the accounting distribution for a payable using the Non-Purchase Order Payment option, and it only appears if the Fund Accounting Profile's Full Account Expense field is selected.

If this profile field is selected, then the system automatically displays the Full Account Window page when you access a row in the payment distribution section of the following pages: Post Accounts Payable page, Batch Accounts Payable detail page, and Template Entry page. The page also displays when you enter the accounting distribution for manual checks.

Selecting an Expenditure Ledger Account with the Full Account Window Page

1. In the Full Account Window page, click the Account Help button.
2. In the Query Type section, make sure the Expenditure Ledger option is selected. This is the default selection.
3. Click OK to access the Full Account Search section.
4. In the Full Account Search section, enter selection criteria or leave the search fields blank to select all Expenditure Ledger records.
5. Click OK to list the ledger records meeting your criteria. The system lists the budget unit and account for each ledger record, along with the Organization Chart reporting levels above each record's budget unit.
6. Select the Expenditure Ledger record you want to use for distributing the payment's cost, and then click OK. The Full Account Help page closes, and the selected Expenditure Ledger record displays in the Full Account Window page.
7. In the Full Account Window page, click OK. The system loads the Expenditure Ledger record's budget unit and account codes into the appropriate fields.