Generating Batch Budget Transfer Reports

The Batch Budget Transfer option enables you to generate a variety of reports on your transfer records. You can use the reports to verify that the data in your records is correct in terms of adjusted amounts, budget units/accounts, and current and pending balances.

Menu Path:  Fund Accounting > Entry & Processing > Budget Ledgers > Batch Budget Transfer

Report Options

The Batch Budget Transfer page provides three report options:

Using the Reports Item

1. Select Fund Accounting > Entry & Processing > Budget Ledgers > Batch Budget Transfer to display the Batch Budget Transfer page.
2. Click Reports on the Action Bar.

3. In the Report Option section, select one of the following radio buttons:

   Detail Report	Generates a detailed report on selected batch files. The report's data includes budget/account codes, transfer amounts, batch control numbers, and record status codes.
   Summary Report	Generates a summary report on all your budget code records. The report's data includes budget/account codes, approved budget amounts, proposed transfers, and proposed amended budget balances.

4. In the Report Criteria section, the following fields display for the Detail Report option. If you selected the Summary Report option, skip this step.
   Entered By - Enables you to enter User IDs. To enter multiple IDs, use the pipe symbol, for example, blaketom|chandgeo|whitemar. To select solely on Control Number, leave the field blank.
   Control Number - Enables you to enter numbers identifying batch files. To enter multiple Control Numbers, use the pipe symbol, for example, T4154|T4157|T4160. To reference all batch files or select solely on User IDs, leave the field blank.

5. Use the following fields to select the report's primary and secondary sort orders:

   Organization Sort	Select a reporting level to use as the primary sort order. The choices include: Organization, Fund, and Levels 2-9.
   Account Sort	Select one of the following as the secondary sort order: Account, First Sub-Account, Second Sub-Account, or Third Sub-Account.

6. Click OK.
7. In the Print window, enter your settings, and click OK. The report's title and default file name depend on the option selected in Step 3:

Using the Print Multiple Batches Item

1. Select Fund Accounting > Entry & Processing > Budget Ledgers > Batch Budget Transfer to display the Batch Budget Transfer page.
2. Click Print Multiple Batches.
3. In the Control Number field:
   • Select an individual batch file by entering its Control Number.
   • Select multiple batch files by using the pipe symbol to separate Control Numbers, for example, EJ1530|MR2850|LT1100.
   • Select all available batch files by leaving the field blank.
4. Click OK.
5. In the Print window, enter your settings, and click OK. The default file name of the report is budamdt.rpt.

Using Print

1. Select Fund Accounting > Entry & Processing > Budget Ledgers > Batch Budget Transfer to display the Batch Budget Transfer page.
   The page's upper list section shows all the batch files stored in your system.
   In the upper list section, select the file you want to include in the report.
2. Click Print.
3. In the Print window, enter your settings, and click OK. The default file name of the report is budamdt.rpt.