Interim Close

Use this option to keep the prior year and current year displayed at the same time.

Menu Path:  Fund Accounting > Periodic Routines > Year-End > Year End > click Interim Close

System Processing

Running an interim close has the following effects:

• Allows you to continue entering transactions in Period 13 of the prior year, whereas a final close posts Period 13 transactions to Period 1 of the new year and prevents additional prior-year transactions from being entered.
• Updates the new year's Fund Balance account with Period 13 revenue transactions minus the period's expenditure transactions.
• Updates the new year's Budgetary Fund Balance account with the balance from the Budget Revenue Control ledger minus the balance from the Budget Expenditure Control ledger.

Prerequisites

Before running the Interim Close option:

• Back up your data using the Back Up Fund Accounting to Disk option.
• Ensure that all other users are logged out of the system.

Moving Period 13 data to the new year without closing the prior year

1. Select Fund Accounting > Periodic Routines > Year-End > Year End to display the Fiscal Year End Processing center.
2. Click Interim Close to display the page.
3. Click Yes to begin processing.
   This also displays the Interim Close page, which reports the system's progress in performing the close. 
   A Print page also displays for printing or storing an error log.
4. In the Print window, enter settings for the log that is generated if errors are encountered. The log's default file name is err_fund.rpt.
5. Click OK. A confirmation displays when processing is complete.
6. Click OK to return to the Fiscal Year End Processing center.
7. If an error log is generated, review the log, and correct the errors indicated before allowing users back in the system.