Manual Check Activity Report

Menu Path

From the Fund Accounting menu, select Reports. In the Daily Transaction Listings menu, select Manual Check Activity.

This report lists manual and void checks. The system sorts the report by *Fund*, *Budget Unit*, and Account.

Besides payment amounts, the report includes discounts and taxes. It also provides a grand total of all check activity.

• If a manual check is entered for a purchase order payment, the code P (for partial) or F (for final) appears next to the purchase order/line numbers.
• If a check is both manual and void, both designations appear on the report. Void checks are marked with a V (for void).

If you missed a discount because payment was made after the discount period, the discount amount you lost appears as a negative amount.

Negative amounts in this column are for information purposes only.

If the Full Account Format is selected in the Fund Accounting Profile, in the report output, Cash Account Number is displayed based on the following:

• If Create Clearing Entries for AP Interfund is not enabled in the Fund Accounting Profile or the payable entry does not contain an interfund transaction, the cash account number is displayed from the transaction in the full account format.

• If Create Clearing Entries for AP Interfund is enabled in the Fund Accounting Profile and the payable contains an interfund transaction, then:

  • The cash account associated with the disbursement fund is displayed if Print Checks by Bank Account is not enabled. 

  • The cash account associated with the expense account (the interfund clearing cash account) from the bank account table is displayed, if Print Checks by Bank Account is enabled.

• If Create Clearing Entries for AP Interfund is not enabled in the Fund Accounting Profile and the payable contains an interfund transaction, then:

  • The cash account associated with the disbursement fund is displayed if Print Checks by Bank Account is not enabled. The disbursement fund can also be the expense fund. 

  • The default cash account or the cash account associated with the expense account (from the bank account) is displayed if Print Checks by Bank Account is enabled.

The default file name of the Manual Check Activity report is daymanck.rpt.