Payable Entry Discount Information Page

Use this page to adjust the vendor discount amount and tax rate or amount for an accounts payable record. The procedure to follow depends on the Payment Type selected in the Post Accounts Payable page: Purchase Order Payment or Non-Purchase Order Payment.

For additional information on entering accounts payable records, refer to Post Accounts Payable Page.

Adjusting Discount and Tax Information with the Purchase Order Payment Option

1. Select Fund Accounting > Entry & Processing > Payable Entry > Post Accounts Payable to display the Post Accounts Payable page.

2. Select Purchase Order Payment, and then complete the General Payable Data fields.

3. Click OK.

4. In the payment distribution section, access the Amount field for the line item you want to adjust.

   • If the Auto Display checkbox is blank, enter the pre-discount, pre-tax payment amount for the line item.

   • If the Auto Display field is selected, the Amount field defaults based on your entry in the General Payable Data section.

5. Access the appropriate Amount field, and then click Discount to display the Discount Information page.

6. In the Rates/Amounts dialog:
   Click Rates if you want to adjust the discount amount and tax rates for the payable line item. Proceed to Step 7.
   or
   Click Amounts if you want to adjust the discount and tax amounts for the line item. Proceed to Step 8.
   The display closes, and the Discount Information page becomes your active page.

7. Rates Adjustment: In the Discount Information page, the Gross Payment field displays the payment amount for the line item. Use the additional fields as follows:
   Discount Amount Enter the amount of the discount to apply to the payment for this line item. The system subtracts this amount from the gross payment. Integer
   Sales Tax Enter the sales tax rate to apply to the line item payment. For example, you would enter 5 % as 0.05. The system multiplies this rate by the gross payment and displays the result. Decimal
   Use Tax Enter the use tax rate to apply to the line item payment. The system multiplies the rate by the gross payment and displays the result. Decimal
   As you make your entries, the system recalculates the Net Payment amount. Proceed to Step 9.
   Important
   You cannot use negative entries in the Discount Information page. To reduce previous discounts and taxes, first restore the original cost in the Gross Payment field, and then enter the new discount and tax data.

8. Amounts Adjustment: In the Discount Information page, the Gross Payment field displays the payment amount for the line item. Use the additional fields as follows:

   Discount Amount	Enter the amount of the discount to apply to the payment for this line item. The system subtracts this amount from the gross payment. Integer
   Sales Tax	Enter the sales tax amount to add to the line item payment. Decimal
   Use Tax	Enter the use tax amount to add to the line item payment. Decimal

   As you make your entries, the system recalculates the Net Payment amount.

9. When you finish entering discount and tax adjustments, click OK.

10. In the Confirm Discount/Tax Values dialog, click Yes if the rates and amounts are correct.
    If you need to make a correction, click No to return to the Discount Information page. The system lets you make corrections based on your earlier selection of Rates or Amounts.

Applying Discount and Tax Information with the Non-Purchase Order Payment Option

1. Select Fund Accounting > Entry & Processing > Payable Entry > Post Accounts Payable to display the Post Accounts Payable page.
2. Select Non-Purchase Order Payment, and then complete the General Payable Data fields.
3. Click OK.
4. In the Payment Distribution section, enter a row of accounting distribution information for the payable. Access the row's Amount field.
5. Click Discount.
6. In the Discount Information page's Gross Payment field, enter the pre-tax, pre-discount payment amount.

7. Complete the page's fields as follows:

   Discount Amount	Enter the amount of the discount to apply to the payment for this line item. By default, the system applies the discount rate from the vendor record and displays the result in this field if the payable's due date falls within the vendor's discount period. Integer
   Sales Tax	Accept the default rate from the Vendor record, or enter an adjusted rate to apply to the line item payment. For example, you would enter 5 % as 0.05. The system multiplies this rate by the gross payment and displays the result. In the sales tax amount field, you can change the system-calculated value if needed. Decimal
   Use Tax	Accept the default rate from the vendor record, or enter an adjusted rate to apply to the line item. The system multiplies the rate by the gross payment and displays the result. In the use tax amount field, you can change this value if needed. Decimal

8. When you finish applying discount and tax rates, click OK.
9. In the Confirm Discount/Tax Values dialog, click Yes if the rates and amounts are correct.
   If you need to make a correction, click No to return to the Discount Information page and adjust the rates as needed.

Fields