Payments Tab

Use this tab to clear accounts payable checks. Each record displayed in the tab includes the following information:

Check Type
Check Date
Check Number
Name (Vendor)
Amount
Cleared Date

The check records listed also include a Clear checkbox for clearing a check that matches one on your bank statement.

The tab displays when you click OK in the Deposits tab or when you click the tab's heading. It is also the first tab to display if no deposits are loaded.

There may be instances where voided checks display on the Payments tab. They meet the following conditions:

The voided check's issue date is within the statement date range and the void date is after the statement date range.
The voided check's issue date is before the statement date range and the void date is after the statement date range.

Clear Accounts Payable Checks

To clear a check in the Bank Account Reconciliation page's Payments tab, select the record's Clear checkbox.
Selecting the box has the following effects:

Increases the value in the Cleared Amounts section's Payments field by the amount of the check.
Reduces the value in the Uncleared Amounts section's Payments field by the amount of the check.

Changing these values also affects the totals in the Reconciled Ending Balance and Difference fields.

If you find a discrepancy between a check amount on your bank statement and the amount in the Payments tab, you can use the Adjustments tab to enter a credit or debit to offset the difference. However, this only affects the reconciliation and does not change any records in your database. Before completing the reconciliation, you should research the discrepancy further and if necessary, bring it to the attention of your manager or supervisor.

Search for a Check

With the Payments tab displayed, click Search to display the Reconciliation Payment Search page.
Identify the check by entering selection criteria in the Check Date, Check Number, Payee, Payee Name, and Amount fields.
Click OK to launch the search. The system compares your criteria against all check records currently loaded.
If no checks match, a Warning displays, informing you of this.
or
If one or more matches is found, the system selects the first check in the Payments tab that satisfies your criteria.

- To search for the next check that matches, click Search Next.
- When no more matches are found, a Warning displays, informing you of this.
- Click Back at any time to close the search page.

Fields

Field	Description
Clear	Checkbox indicating whether a check has been cleared by the bank. Select the box for each check appearing on the bank statement. If a check is not listed on the statement, leave the box blank.
Cleared Date	Indicates the date the check cleared. The displayed date defaults from the page's Transaction Date field. You may change the default if you prefer to use the cleared date from your bank stat
Check Type	Flag identifying how the check was generated, either System A/P or Manual.
Check Date	Date the check was issued.
Check Number	Number identifying the check.
Name	Name of the party to whom the check was issued.
Amount	Amount of the check. If this varies from the amount shown on the statement, you can use the Adjustments tab to correct it by entering a debit or credit. Adjustments in the Bank Account Reconciliation page only apply to the reconciliation. They do not affect other records in your database.