POs Or Encumbrances Or Commitments
Use this option to enter information for anticipated expenditures (encumbrances). If you use the Purchasing System, you do not need to use Fund Accounting's Encumbrances options to enter encumbrance records.
You enter encumbrances through Fund Accounting if you have financial commitments you need to track that are not tied to purchase orders or you do not use the Purchasing System.
Menu Path: Fund Accounting > Entry & Processing > Encumbrances > POs/Encumbrances/Commitments
POs Or Encumbrances Or Commitments Pages
As you add, view, and update encumbrance records using this option, you will use a series of three pages. Following are brief descriptions of each page accessed with the POs/Encumbrances/Commitments option:
Post Encumbrances/ | Enables you to search for, list, access, and view summary information on encumbrances created in the Fund Accounting, Purchasing, and Purchasing Card Interface Systems. You also start the add procedure from this page. |
Add Encumbrances/ | Enables you to add a new encumbrance record, including vendor and accounting distribution information. |
Change Encumbrances/ | Enables you to view and update a selected encumbrance as long as it was entered in Fund Accounting. If you access a record created using Purchasing or Purchasing Card Interface, you can view its header and line item data, but you cannot make changes. |