Print Manual Vendor Checks Page

After you add one or more manual checks with the Manual Checks option, you can print the checks using the Manual Check Entry page's Print item. This item activates a wizard process that includes two pages:

Vendor Check Line Up Page	Enables you to run a test to ensure that your check forms are lined up properly in your printer.
Print Manual Vendor Checks Page	Enables you to identify the range of checks you want to print. You can assign new numbers to the checks or use the checks' original check numbers.

If your server has the appropriate Optio software installed, you can use the print feature to generate a PDF copy of the printed check.

If you use Optio or other laser-printing software and do not have preprinted or MICR-encoded checks, do not use letters or symbols in your check numbers. In this case, you can only use numeric check numbers.

Menu Path

From the Fund Accounting menu, select Entry & Processing. From the Vendor Checks menu, select Manual Checks. On the action bar, click Print.

Print manual checks

On the Manual Check Entry page, click Print to display the Vendor Check Line Up page.
- Select the Format Name in the Check Format section.
- To line up check forms in your printer and run a test print, click the Print Line Up button. In the Print page, enter your settings, and then click OK. You may repeat this as many times needed. The default file name for test prints is linechk.rpt.
Click Next to display the Print Manual Vendor Checks page.
In the page's Selection Criteria section, enter criteria to identify the checks.
- To locate checks, click Lookup in the Beginning or Ending Check Number field to display the Manual Checks page. The page lists the manual checks available for printing. Select a check, and then click OK to insert its number in the appropriate field.
In the Print Setup section, enter the New Check Date and New Check Number (for the first check) if you need to override the original dates and numbers of the checks selected. If the bank account reference table record designates Vendor Manual Checks as a document type, the New Check Number will be automatically populated.
- To use the original dates and numbers, leave these fields blank.
- The Create Attachments? checkbox displays in this section if you use Optio software and certain conditions are met. This field enables you to generate PDF file attachments of the records being printed. Clear the checkbox if you do not want to generate the attachments. For additional details, refer to the Optio Printing and PDF Attachments section of Manual Check Processing.
Click Print.
- To check the alignment of the forms in your printer before printing, use the Line Up button to run a test print. For additional information, refer to Step 2.
In the Print window, enter your settings, and then click OK. The default name for sending the check data to a file is manapchk.rpt.
- If you are creating PDF files using Optio software, you must select Printer as the destination.
In the confirmation dialog, click Yes if the checks printed properly. The system generates the PDF files at this point, if applicable, and the process ends.
or
Click No to display the Re-Print Manual Vendor Checks page.
If needed, click the Line Up button to realign check forms in your printer.
In the Last Good Check Number field, enter the number of the last check that printed correctly. The system will re-print the remaining checks in the series. If you need to re-print all checks, click Previous to return to the Print Manual Vendor Checks page. Restart the procedure beginning with Step 4.
To use the existing check numbers, leave the New Check Number field blank.
or
Enter the number to assign to the first check in the series being re-printed. The remaining checks will be numbered sequentially from this point.
Repeat the procedure beginning with Step 6.

Fields and Descriptions

Field	Description
Disbursement Fund Number	Identify the fund used to distribute payment amounts from the current check run. This field will not appear if the Print Checks by Bank Account option is selected in the Fund Accounting profile.
Bank Account	If the Print Checks by Bank Account option is selected in the Fund Accounting profile, the Bank Account field appears. Select the relevant bank account from the drop-down list to print checks by bank account instead of the disbursement fund. The Print Checks by Bank Account option is available in release 22.4 and higher.
Vendor Number	Identify the vendor or vendors receiving the checks. To select multiple vendors, use the pipe symbol to separate the numbers, for example,1420\|2150\|2870. Leave the field blank if you are not limiting based on vendor.
Beginning Check Number	Enter the number of the first check in the series of checks being printed. The beginning and ending check numbers are required.
Ending Check Number	Enter the last check number in the series being printed. If you are only printing one check, enter the number you used in the Beginning Check Number field.
New Check Date	Enter the date you want to use on the checks being printed. This overrides the checks' original dates. To use the existing dates, leave the field blank.
New Check Number	Enter the number that you want to use on the first check. When you are printing more than one check, the additional checks will be numbered sequentially from this point on. To use the original check numbers, leave the field blank.
Create Attachments?	Checkbox that generates PDF file attachments of the records that print. Select the Create Attachments? checkbox to generate the attachments. Clear the field if you do not want to create the file attachments.