Quantities Received Page

Use this page to record the receipt of purchase order items while entering payment for the items in the Post Accounts Payable page. Depending on the Fund Accounting Profile's Pay Prior to Receive field setting, you may not be able to enter final payment for a PO line item until it has been fully received, unless you have the proper security resource. The Quantities Received page only applies if you are working with a purchase order or encumbrance.

This page updates the Purchasing System, but not Warehouse Inventory's inventory catalog. If you use Warehouse Inventory to track items, you need to use its Receive Stock option to update the inventory catalog.

Updating the Quantity Received for a Purchase Order Item

1. Select Fund Accounting > Entry & Processing > Payable Entry > Post Accounts Payable to display the Post Accounts Payable page.

2. In the Payment Type section, select Purchase Order Payment, and then complete the fields in the General Payable Data section.

3. In the Payment Distribution section, select the purchase order line item you want to update.

4. Click Quantity to display the Quantity Received page.
   The page's Quantities to Date section shows the number of units ordered, number of items received, and the total paid to date.

5. In the Actual Quantities section, complete the following fields:

   Received	Number of units received for the ordered commodity.
   Paid	Number of units paid for by this payable.

6. Click OK to save your entries and return to the Post Accounts Payable page.

7. Complete the Payment Distribution section as needed.

8. Click OK to save the record.