Reprinting Vendor Checks

The Vendor Checks option provides the opportunity to restart the print procedure if there is a paper jam or printer malfunction for a fund's AP checks. The system prompts you to confirm that checks printed correctly for each disbursement fund in the check run. If you choose to reprint, the system prompts you to select the fund and check number for restarting.

Reprinting Vendor Checks in the case of a Paper Jam or Printer Error

1. If a printer malfunction occurs while attempting to complete the Printing Vendor checks procedure, found at Print Vendor Checks, click No, reprint to display the Reprint Checks page.
2. Before you enter data in the Reprint Checks page, make sure you cancel the print job on your printer. Then, clear the printer of any paper jam.
3. Turn off your printer to clear its memory. Make sure to turn off the printer completely, rather than just switching from online to offline status, then back again.
4. Turn the printer on again.
5. In the Reprint Checks page, use the Restart Fund field to enter the disbursement fund whose checks were printing when the error occurred.
6. In the Last Good Check Number field, enter the check number for the last check that printed properly for the disbursement fund, or enter 000 to reprint the entire check run for the indicated fund.
7. Click Next to display the Print Checks page.
8. If needed, use the Print Line Up button to display the Print window to realign the disbursement fund's check stock.
9. In the Print window, define the print settings. Click OK to run the test and return to the Print Checks page. The default file name for saving the lineup test to disk is lineup.rpt.
10. The First Voided Check Number field lets you account for checks used for lining up your printer. It defaults based on your entry in the Last Good Check Number field in the Reprint Checks page.
    
    • If you entered a check number, the next sequential number defaults.
    • If you entered 000, the system defaults the value you entered as the fund's beginning check number when you defined the original check run.
    Important
    If you did not use the lineup feature, leave this field and the Last Voided Check Number field (Step 12) blank.
11. Enter the Last Voided Check Number. Include checks you used in the lineup process if you needed to realign check stock.
12. Resume the procedure for printing vendor checks, found at Print Vendor Checks, at Step 14.
    • If you save reprinted checks to a file, the default file name is based on the fund number followed by a numeric indication of the phase you have reached in the check run.
      For example, if your check run includes two disbursement funds and you choose to reprint the second fund's checks, the default file name would be the fund number followed by a 3.