Send EFT Email Notifications

Use this option to send or re-send email notifications to vendors to confirm that their Electronic Funds Transfer (EFT) have been processed.

For details on EFT email notifications, refer to Email Notifications in Electronic Funds Transfer.

Menu Path:  Fund Accounting > Entry & Processing > Vendor Checks > Send EFT Email Notifications

Page Sections

The Send EFT Email Notifications includes the following sections:

1. Select Fund Accounting > Entry & Processing > Vendor Checks > Send EFT Email Notifications to display the Send EFT Email Notifications page.

2. In the Selection Criteria section, use the following fields to identify the vendor receiving the emails. You must enter a Voucher Date.

   Voucher Number	Number of the original voucher., To enter multiple numbers, use the pipe symbol, for example, V1624|V1631|V1648.
   Voucher Date	Check date of the original vouchers, in MM/DD/YYYY format. Use the colon symbol to reference a range of dates, for example 08/01/2017:08/31/2017.
   Vendor Number	Number identifying the vendor. Use Lookup to select a vendor. To specify multiple vendors, use the pipe symbol between the vendor numbers, for example, 18420|35992|28716.
   Alternate Vendor	Number identifying the alternate vendor.
   Bank Account	If the Print Checks by Bank Account option is selected in the Fund Accounting profile, the Bank Account field appears instead of the Disbursement Fund field. Select the relevant bank account from the drop-down list. The email header information is populated using the bank account instead of the disbursement fund. The information about email attachments is generated based on the selection criteria that includes the bank account instead of the disbursement fund.  The Print Checks by Bank Account Account option is available in release 22.4 and higher.
   Disbursement Fund	The disbursement fund for the vouchers. To enter multiple disbursement funds, use the pipe symbol, for example, 10|20|30.

3. In the Voucher Format section, select the Format of Detail Line to use on the report attached to the email notification sent to the vendor: D-Detail or S -Summary. The attachment is not copy of the voucher but a report showing the payment information. This field defaults the value from the Fund Accounting Profile, which you may change.

4. In the Email Header Information section, complete the following fields:

   EFT Description	The EFT bank file description as defined in your EFT Destination Table.
   Email Sender Address	Email address being used to send the EFT notifications to the vendors. This address defaults from the EFT Destination Table for the EFT Description you selected. You may enter a different address, if needed.
   Email Subject	Text for the Subject line of the email. This also defaults from the EFT Destination Table for the EFT Description you selected. You may enter different text if needed. [Character/50]
   Blind Copy Address	Email address hidden from recipients for sending copies of the EFT email notifications. This also defaults from the EFT Destination Table for the EFT Description you selected. You may enter a different address, if needed.

5. In the Email Body section, the standard message body displays from the EFT Destination Table based on the EFT Description you selected. You may enter a different message, if needed.
6. Click OK.
7. In the Print page, select your print destination to create a copy of the vouchers that the email notifications are being sent for. These vouchers will not be sent to the vendors, only a report showing the payment information.
8. Click OK to send the EFT email notification to the vendors.