Unclear Vendor Checks

Use this option to unclear vendor checks that were cleared in error. You can unclear one check or a range of checks. For the selected records, the system updates the associated Transaction Ledger records, changing each check from cleared to outstanding and removing the date cleared.

Menu Path: Fund Accounting > Entry & Processing > Vendor Checks > Unclear Vendor Checks

Uncleared Vendor Checks

Select Fund Accounting > Entry & Processing > Vendor Checks > Unclear Vendor Checks to display the Unclear Vendor Checks page.
Complete the fields in the Reopen Check Criteria section. Refer to the Fields section below.
Click OK to initiate system processing. A Confirmation dialog displays.
Click Yes to continue. The system searches the Transaction Ledger for checks matching your criteria.
After the search, a confirmation window displays. In the Unclear Vendor Checks page's Redisplay Check Results section, the number of checks selected displays along with the total dollar amount of the checks.
Review the information for the selected check records. To proceed, click Yes in the confirmation.
The system displays the Post Cleared Vendor Checks listing page, which shows all the vendor check records you selected. A checkbox displays next to each selected vendor check:
- Leave the box selected for each vendor check you want to unclear.
- If you do not want to unclear one of the selected records, clear the box.
Click OK to display a standard Print window.
Enter your settings for generating the AP Uncleared Checks Log. The default file name of the log is chkprclg.rpt.
Click OK. Another Print window displays.
Enter your settings for generating the error log. The default file name of the log is chkerrlg.rpt.
Click OK to unclear the checks and generate the reports. The error log only prints if one or more checks is not uncleared.

Fields

Reopen Check Criteria

Field	Description
Start Check Number	Check number. Use this field to determine the starting point of which checks you wish to unclear.
Stop Check Number	Check Number. Use this field to determine the stopping point of which checks you wish to unclear.
Bank Account	If the Print Checks by Bank Account option is selected in the Fund Accounting profile, the Bank Account field appears instead of the Disbursement Fund field. Select the relevant bank account from the drop-down list. The Clearing program selects the check/range of checks to unclear based on the bank account and not disbursement fund. The Print Checks by Bank Account option is available in release 22.4 and higher.
Disbursement Fund	Cash fund used for the checks you want to unclear. This field will not appear if the Print Checks by Bank Account option is selected in the Fund Accounting profile.
Fiscal Year	Fiscal year associated with the checks you want to unclear.