Vendor Checks Discount Information Page

Use this page to adjust the vendor discount amount and tax rates applied to a specific line item payment amount when adding a manual check record. For taxes, you can either adjust the rate or the amount.

To access the Discount Information page, display the Manual Check Entry page, select a payment type, and begin adding the check record. Complete data entry in the General Payable Data section, and then click OK to access the payment distribution section.

Menu Path:  Fund Accounting > Entry & Processing > Vendor Checks > Manual Checks > complete the required fields > click OK > selected desired line item >click Discount

Following are the procedures for adjusting a manual check's discount and tax information when using the Purchase Order Payment and Non-Purchase Order Payment options.

Adjusting Discount and Tax Information when Using the Purchase Order Payment Option

1. Select Fund Accounting > Entry & Processing > Vendor Checks > Manual Checks.
2. Select Purchase Order Payment.
3. Complete the fields in the General Payable Data section, and then click OK.
4. In the payment distribution section, access the Amount field for the line item you want to adjust.
   • If the Auto Display checkbox is blank, enter the pre-discount, pre-tax payment amount for the line item.
   • If the Auto Display field is selected, the Amount field defaults based on your entry in the General Payable Data section.
5. With your cursor in the appropriate Amount field, click the Discount item to display the Discount Information page.
6. In the Question dialog:
   Click Rates to adjust the discount amount and tax rates for the payable line item. Proceed to Step 7.
   or
   Click Amounts to adjust the discount and tax amounts for the line item. Proceed to Step 8.
   Important
   To reduce previous discounts and taxes, first restore the original cost in the Gross Payment field, and then enter the new discount and tax data. Also note that you cannot use negative entries.
7. Rates Adjustment: In the Discount Information page, the system displays the payment amount for the line item in the Gross Payment field. Make entries in the page's fields as follows, and then proceed to Step 9.
   Discount Amount Enter the amount of the discount to apply to the payment for this line item. Enter the amount as a positive integer. The system subtracts this amount from the gross payment.
   Sales Tax Enter the sales tax rate to apply to the line item payment. Enter the rate as a decimal. For example, you would enter 5 % as 0.05. The system multiplies this rate by the gross payment and displays the result.
   Use Tax Enter the use tax rate to apply to the line item payment. Again, enter the rate as a decimal. The system multiplies the rate by the gross payment and displays the result.
   As you make your entries, the system recalculates the Net Payment amount.

8. Amounts Adjustment: In the Discount Information page, the system displays the payment amount for the line item in the Gross Payment field. Make entries in the page's fields as follows:

   Discount Amount	Enter the amount of the discount to apply to the payment for this line item. Enter the amount as a positive integer. The system subtracts this amount from the gross payment.
   Sales Tax	Enter the sales tax amount to add to the line item payment.
   Use Tax	Enter the use tax amount to add to the line item payment.

   As you make you entries, the system recalculates the Net Payment amount. Proceed to Step 9.

9. When you finish entering discount and tax adjustments, click OK.
10. In the Confirm Discount/Tax Values dialog, click Yes if the rates and amounts are correct.
    If you need to make a correction, click No to return to the Discount Information page. The system lets you make corrections based on your earlier selection of Rates or Amounts.

Adjusting Discount and Tax Information when Using the Non-Purchase Order Payment Option

1. Select Fund Accounting > Entry & Processing > Vendor Checks > Manual Checks.
2. Select Non-Purchase Order Payment.
3. Complete the fields in the General Payable Data section, and then click OK.
4. In the payment distribution section, enter a row of accounting distribution information for the manual check. Then, in the Amount field, enter the pre-discount, pre-tax payment amount for the line item.
5. While your cursor is in the Amount field, click Discount on the Action Bar.
6. In the Discount Information page's Gross Payment field, enter the pre-tax, pre-discount payment amount. Make entries in the page's fields as follows:
   Discount Amount Enter the amount of the discount to apply to payment for this line item. By default, the system applies the discount rate from the vendor record and displays the result in this field if the manual check's invoice date falls within the vendor's discount period.
   Sales Tax Enter the sales tax rate to apply to the line item. Enter the rate as a decimal. For example, you would enter 5 % as 0.05.
   Use Tax enter the use tax rate to apply to the line item. Again, enter the rate as a decimal. The system multiplies the rate by the gross payment and displays the result. In the use tax amount field, you can change the system-calculated value if needed.
7. When you finish entering discount and tax adjustments, click OK.
8. In the Confirm Discount/Tax Values dialog, click Yes if the rates and amounts are correct.
   If you need to make a correction, click No to return to the Discount Information page. The system lets you make corrections based on your earlier selection of Rates or Amounts.

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