ACA Hours Tracking

How can PowerSchool ERP help you track Affordable Care Act requirements?

Track hours worked through payroll:
- Set up hourly pay rates whenever possible.
- Enter pay hours on pay rate records.
- Use default hours in the pay run setup when hours are consistent.
Track employees who declined health insurance coverage via a deduction record. Clients may create as many "declined" deduction codes as needed in the Deduction reference table. The "declined" code can be associated with employee records via the Open Enrollment process in Employee Access Center or through manual data entry.

Create a new table to track Affordable Care Act hours by employee.
Provides three options for populating the table with records:
- Load hours from the application Check History.
- Import hours from a spreadsheet or a third-party file.
- Manual data entry
Create Summary and Detail reports to identify employee exceptions.
Create a table to convert units of time from days to hours if time was recorded in days instead of hours.
Create a table to classify payroll deduction codes as qualified, non-qualified, or declined coverage according to ACA rules. This allows the system to automatically determine an employee's coverage status based on their active deductions.
Create a table to track the source of Affordable Care Act Hours records and their history.
Create an Audit Log report that will report changes made to Affordable Care Act Hours records.

From the Human Resources menu, select Periodic Routines. From the Affordable Care Act menu, select ACA Hours Tracking.

Complete the Setup procedures.