Adding Courses
An administrator can add a course to Professional Development from the Courses page. A course's availability to internal or external participants depends on the selection in the page's Publish Type field.
Menu Path: Human Resources > Entry & Processing > Professional Development > Courses > click Add New
Adding courses
Select Human Resources > Entry & Processing > Professional Development > Courses to display the Courses page.
Click Add New to display the Courses detail page.
Complete the page's fields.
Click OK to save the record.
If the Continuous checkbox is selected, repeat Steps 3-4 to add another course.
Fields
Course Information Section
Field | Description |
|---|---|
Course ID | System-generated number identifying the course. The field defaults the next available number from the Next Course ID Number field in the Professional Development Profile. Display only. |
Course Name | Name of the course. Character/8 |
Title | Title of the course. Character/60 |
Status | Status of the course. Select: IN - Inactive |
Instructor Or Facilitator | Name of the course's instructor/facilitator, as defined in the Participants/Instructors table in Professional Development. |
Course Details Tab
Field | Description |
|---|---|
Description | Description of the course. Character/300 |
Schedule | Text describing the schedule for the course. Character/60 |
Pre-Requisites | Any courses the participant needs to have completed prior to taking the course. Character/300 |
Materials | Any materials the participant needs for the course, such as supplies or a textbook. Character/300 |
Start Date | Start date of the course. |
End Date | End date of the course. |
Require Evaluation | Checkbox indicating whether participants are required to complete an evaluation to complete the course. If the box is selected, the participant must complete an evaluation to receive credit. |
Participant to Select Credit Type | Checkbox indicating whether the participant will select the credit type awarded for the course. |
Minimum Participants | Minimum number of participants required for the course to be offered. Integer/5 |
Maximum Participants | Maximum number of participants allowed for the course. Once this number has been reached, additional participants will be placed on the wait list. Integer/5 |
Participant Count | Number of participants currently registered for the course. The field defaults to zero when you are adding a course and will update as participants register. Display only. |
Publish Type | Identifies the type of participants who will be able to view and register for the course. Select: I- Internal |
Publish Date | Date for the course to be available in Professional Development for internal participants and instructors to view and register. |
External Publish Date | Date for the course to be available in Professional Development for external participants and instructors to view and register. |
Course Type | Identifies the type of course. The field's selections are from Professional Development's Course Types table. |
Location | Identifies the location of the course. The field's selections are from Professional Development's Location Codes table. |
Room | Identifies the room for the course. These options are associated with the selected Location. The field's selections are from Professional Development's Room Codes table. |
Seat Hours | Total classroom hours for the course. Decimal/5,1 |
Term | Specifies the term when the course takes place. The field's selections are from Professional Development's Term Codes table. |
Allowed to Retake | Checkbox indicating whether participants can retake the course. If the box is selected, participants will be able to retake the course. |
Require Grading | Checkbox indicating whether a participant grade is required. If the box is selected, the instructor must issue a grade for the course to be completed. |
Grade Type | Identifies the type of grade scale used for the course. The field's selections are from Professional Development's Grade Types table. |
Class Type in HR | Class type to use in moving the course to Continuing Education. The field's selections are from the Continuing Ed Class Type table in Human Resources. This field is required only when moving a completed course. |
Class Date Or Times Tab
Field | Description |
|---|---|
Date | Date of the class. |
Time | Time of the class, entered in military time, for example, 09:00 for 9 a.m. or 19:30 for 7:30 p.m. |
Duration (Hours) | Length, in hours, of the class. Decimal/5,2 |
Instructor Or Facilitator | Number identifying the instructor/facilitator, as defined in the Participants/Instructors table in Professional Development. |
Instructor Or Facilitator Name | Name of the instructor/facilitator. The field defaults the name associated with the instructor/facilitator ID number. Display only. |
Alternate Location | Text describing the class's alternate location. Character/250 |