Approval Groups

The Approval Groups table allows you to:

Search for approval groups by ID, name, workflow type, or task.
Add, update, or delete approval groups.
Define the approvers for the approval group.
Link approval groups to the employee groups.
Print the Approval Groups Table Report. The default file name for this report is appgrprpt.rpt.

For the procedures for searching for, adding, updating, deleting, and printing table records, refer to Standard Reference Table Procedures.

Menu Path: System Administration > Workflow (Legacy) > Human Resources Workflow Tables > Approval Groups

Approval Groups and Workflow Types

Recruitment uses approval groups with the Workflow types: RMP- Postings, RMQ - Posting Requisitions, and NHA - Applicant Recommendation. Before a search is initiated on the Approval Groups page, the Rule Groups tab will be visible. This will change to either Employee Groups or Posting Groups depending on the workflow type of the approval group selected once you click Find.

In Recruitment, the tab Posting Groups will display for workflow types RMP - Postings and RMQ - Posting Requisitions and the Employee Groups will display for the workflow type NHA - Applicant Recommendation.

Fields

Following are descriptions of the fields in the Details, Approvers, Posting Groups, and Employee Groups tabs. All of the tabs have the Created By, on, and Modified By fields.

Field	Description
Created By	The user login of the person who created the approval group. Display-only.
on	Will display the date on which the approval group was created. Display-only.
Modified By	The user login of the person who last updated the approval group. Display-only.

Details Tab

Field	Description
Approval Group ID	System-generated identification number for the approval group. The field defaults to Auto during add and is given the next available number when the approval group is saved.
Approval Group Name	The title of the approval group.
Workflow Type	The type of workflow the approval group is used for.
Workflow Task	The task for the workflow type that the approval group is used for.

Approvers Tab

Field	Description
Level	The approval level. Level 1 is the highest level of approval. When a workflow is initiated, the notification will be sent to the lowest level of approval first. Once the user approves the e-form or the posting, the notification is sent to the next level of approval. This final approval, level 1, ends the workflow when their approval action is completed. Display-only.
Employee Number	The employee number of the user who will be the approver for the level.
Last Name	The last name of the approver entered in the employee number field. Display-only.
First Name	The first name of the approver entered in the employee number field. Display-only.
Middle Name	The middle name of the approver entered in the employee number field. Display-only.

Posting Groups Tab

Field	Description
Posting Group ID	The posting group identification number associated with the approval group.
Posting Group Name	The title of the posting group. Display-only.
Description	The description of the posting group. Display-only.

Employee Groups Tab

Field	Description
Employee Group ID	The employee group identification number associated with the employee group.
Employee Group Name	The title of the employee group. Display-only.
Description	The description of the employee group. Display-only.