Assign Rates to Batch Positions Page

Use this option to select employee rates from Human Resources, assign positions, and store the rates in the Batch Position table. While you can add new rates and modify those stored in the batch file, you cannot assign rates to positions that are already under Position Control.

After you add positions in the Batch Position Edit page and associate rates with positions in the Assign Rates to Batch Positions page, you can post your batch positions to the live Position table and post the assigned positions and rates to Human Resources.

Important
To post a job class's rates, you must assign positions to all rates in the class. Otherwise, the system prevents you from posting the rates.

Menu Path: Human Resources > Entry & Processing > Position Control > Batch Position Control > search for and select a position > select Assign Rates on the Action Bar > in the Assigned Rates window, select Unassigned or Both

Action Bar Items

The Action Bar in the Assign Rates to Batch Positions page includes the following item:

Multi-Position

Displays the Position Assignments page. This page enables you to assign one or more positions to an employee's rate, including their assigned FTE values. For more information on this page, refer to the second procedure in the following Procedures section.

Following are the steps for assigning pay rates to employees' batch positions. An additional procedure is included for using the Position Assignments window to apply multiple positions to a rate.

Assigning employee rates to batch positions

Select Human Resources > Entry & Processing > Position Control > Batch Position Control to display the Batch Position Control page.
In the Search Criteria section, enter criteria identifying the records to list, and then select Find. To run an advanced search, use the Advanced Search button.
In the List section, select a job class/position, and then select Assign Rates in the Action Bar.
In the Assign Rates window, select one of the following:
Unassigned
Lists employees in a job class who do not have positions assigned.
Both
Lists all employees in a job class whether they do or do not have positions assigned.
In the Assign Rates to Batch Positions page, complete the Position, and Start Date fields for each employee as needed.
Except for Start Dates, the data shown is from the employees' pay rates. For descriptions of the fields, refer to the Fields section.
Select OK to save your entries to the Batch Position table.

Assigning multiple positions to an employee pay rate:

Select Human Resources > Entry & Processing > Position Control > Batch Position Control to display the Batch Position Control page.
In the Search Criteria section, enter criteria identifying the records to list, and then select Search. To run an advanced search, use the Advanced Search button.
In the List section, select a position, and then select Assign Rates on the Action Bar display the Assign Rates page.
In the Assign Rates window, select one of the following:
Unassigned
Lists employees in a job class who do not have positions assigned.
Both
Lists all employees in a job class whether they do or do not have positions assigned.
In the Assign Rates to Batch Positions page, select an employee, and enter the Start Date for the position assignments then select Multi-Position on the Action Bar to display the Position Assignments page:
In the Position field, select a position from the drop-down list.
In the FTE field, enter the position's full-time equivalency value.
Repeat Steps 5-7 for each position you want to add. The total of the FTE column must equal the FTE value from the employee's pay rate.
Select OK to save your entries and return to the Assign Rates to Batch Positions page. Note that the page also saves when you press <Enter> in the FTE field.
If you entered two or more positions in the Position Assignments page, the employee's Multi-Position field displays an asterisk.

Fields

The Assign Rates to Batch Positions page has two untitled sections: Header and List. Following are descriptions of the fields in these sections.

Header Section

The section's two fields display the codes identifying the batch record selected in the Batch Position Control page. You cannot change either field.

Fields	Description
Year	The four digit year associated with the batch position. Display only.
Class	Code identifying a job class in Human Resources, as defined in the system's Job Class table. Display only.
Position	Code identifying a position in the Batch Position table, in combination with the job class. Display only.

List Section

This section displays all employees with rates associated with the position's job class. Use the down arrow or scroll bar to scroll through the list. You can add to or change two fields for each employee: Position, and Start Date. The other fields are display only.

Fields	Description
Employee	Employee's identification number, as assigned in Human Resources.
Name	Employee's full name.
Primary	Checkbox indicating whether the position rate is a primary or secondary rate. If the box is selected, the rate is a primary rate. If not, the rate is a secondary rate. This field is display only.
Position	Code identifying a position in Position Control's Batch Position table. At least one position must be assigned to each rate. Otherwise, no rates from the job class can be posted. Multiple positions can be assigned to a rate using the Position Assignments page. For details on this page, refer to the Procedures section. If two or more positions are assigned, this field will be blank, and an asterisk will display in the employee's Multi-Position field.
Start Date	Enter the date the employee was first assigned to this position. When the Batch Position is posted, this start date will be used in Position History and on the Position assignment on the pay rate.
FTE	Fulltime equivalency (FTE) value that defaults from the job class to the pay rate.
Status	Status code from the employee's rate record. Since the Batch Position table cannot accept rates that are inactive or terminated, this field always displays the code A - Active.
Multi-Position	Field indicating whether more than one position is assigned to the rate. If an asterisk appears in an employee rate's Multi-Position column, the rate has two or more positions assigned. To view the positions for a particular rate, display the Position Assignments page by positioning the cursor on the rate and selecting the Multi-Position item.

Unassigned	Lists employees in a job class who do not have positions assigned.
Both	Lists all employees in a job class whether they do or do not have positions assigned.