Assigning Positions to Existing Employees

Use Human Resources' Pay Rate Information page to assign a new positions to an existing employee.

Menu Path:  Human Resources > Entry & Processing > Employee > Employee Information > search for and select an employee > select Payroll Information on the Action Bar, and then select Pay Rates

Assigning a new position to an existing employee

1. Select Human Resources > Entry & Processing > Employee > Employee Information to display the Employee Information page.

2. In the Search Criteria section, enter criteria identifying the employees to list, and then select Search. To run an advanced search, use the Advanced Search button.
   Do not select the Include Terminated Employees checkbox. You cannot add positions to terminated or inactive employees.

3. Select the employee whose record you want to update.

4. On the Action Bar, select Payroll Information, and then select Pay Rates.

5. In the Pay Rate Information record center page, Add New.

6. When the Question dialog displays, select Yes to use default rate information, such as the employee's calendar, start and end dates, and basic pay rate data, all which you may change if needed. Otherwise, select No to assign new pay rate information.

7. In the Class field, select a job class that is under Position Control, the press <Tab>.

8. In the Position Assignments tab, select the position.

9. In the Position Start field, enter the date the employee will start in this position. When payroll is run, any positions assigned to a pay rate will be considered for charging regardless of the start and end dates.

10. In the FTE field, enter the position's full-time equivalency value.
    For example, if the position is part-time and the employee works 20 hours in a 40-hour week, enter 0.5. If the position is full-time, enter 1.0. The field's default comes from the position record's Default FTE field.

11. Repeat Steps 8-9 for each additional position you want to assign.

12. Select OK as many times as needed to save the pay rate.

The distributions in the Organization and Project sections can only be changed in the position's record in the Position table.