Changing the Full Account Window Page

If your Fund Accounting Profile's Full Account Expense field is selected, the Full Account Window page displays automatically when you access the Organization section in the Pay Rate Information detail page.

• The Full Account Expense page enables you to complete the Organization section's Budget Unit and Account fields by entering a full account number.

• The setup of the full account number, including the placement of hyphens, is defined in the Fund Accounting Profile. Depending on your accounting structure, the number can contain up to 35 characters, including the hyphens. Up to 10 reporting levels can be referenced in the number.

• A help page is available for selecting full account numbers. To display the Full Account Help page, click Account Help in the Full Account Window page. For more information, refer to the Procedure section.

Important

The Full Account Window page does not display if the pay rate's job class is under Position Control. In this case, the rate's distribution is defined in Position Control and cannot be changed in the Pay Rate Information detail page.

Selecting an account number in the Full Account Window page

1. In the Pay Rate Information page, complete the General, Calendar, Pay Rate Information, and Contract sections.

2. Click Next. The Full Account Window page displays.

3. Click Account Help to display the Full Account Help page.

4. In the help page's Query Type section, the Expenditure Ledger radio button is selected by default. Do not change this, since payroll expenses only apply to the Expenditure Ledger.
   Click OK to accept the default.

5. In the Full Account Search section, enter selection criteria to identify the accounts you want to list, and then click OK.

6. In the List section, select the number you want, and then click OK.
   This closes the help page and returns you to the Full Account Window page. The number of the account you selected will display in the Full Account field.

7. Click OK to close the Full Account Window page.

8. When you return to the Pay Rate Information page, the low organization number will display in the Budget Unit field and the appropriate account number in the Account field. Complete the % field, and then press <Tab>.

9. The Full Account Window page displays for each line in the Organization section. When you complete the last line needed in this section, click Back to close the Full Account Window, and then click Next.

10. If you use project accounting, the Full Account Window page displays for completing the necessary Project/Account fields. Repeat Steps 3-9 as needed.
    If you do not use project accounting, proceed to Step 12.

11. When you complete the last Project/Account combination, click Back.

12. Click Finish.