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Continuing Education in EAC

Employees of your organization can access their Continuing Education records through Employee Access Center (EAC). This allows employees to review and edit information for courses they have taken that are on record with your organization. Employees can also submit new courses to add to their Continuing Education records.

Menu Path

Log in to EAC and select the Continuing Education link from the Employee Tasks menu

Add Courses

  1. The employee logs in to EAC and selects the Continuing Education link from the Employee Tasks menu.

  2. On the Continuing Education page, the employee clicks the Add New Course button at the bottom of the page.
    A new Continuing Education Information record displays.

  3. The employee enters the information for the course.
    In the Cost, Credits, Proficiency Goals, and Subject Areas sections, there is a button for adding a new row to a section, if needed.

  4. After entering the course information, the employee clicks Save at the top or bottom of the page to submit the course.
    The course displays on the Continuing Education page, with a message indicating that changes are pending for the employee. Once the administrator posts the records from Effective Date Changes, the pending message will no longer display, and the course will show in Continuing Education.

Update Courses

  1. The employee logs in to EAC and selects the Continuing Education link from the Employee Tasks menu.

  2. On the Continuing Education page, the employee clicks the data link in the Course Title column for the course to be updated.
    The Continuing Education Information page displays.

  3. To update the Continuing Education Information page, the employee clicks the Update button at the top to access the page's fields.
    In the Cost, Credits, Proficiency Goals, and Subject Areas sections, there is a button for adding a new row to a section, if needed.

  4. To delete a row in the Costs, Credits, Proficiency Goals, and Subject Areas sections, the employee selects the checkbox in the Delete? column. The row will be deleted when the record is saved.

  5. After updating the fields, the employee clicks Save to submit the changes.
    A message indicating that changes are pending for the employee will display on the Continuing Education page. Once the administrator posts the records from Effective Date Changes, the pending message will no longer display, and the course information will be updated in Continuing Education.

Fields and Descriptions

Following are descriptions of the fields in the Continuing Education Information page.

General Information

Field

Description

Effective Date

Date the record should be posted to the user’s record.

Class Type

Identifies the type of class, as defined in the Continuing Ed Class Types table in Human Resources.

Course Title

Title of the course.

Course Number

Number of the course.

Start Date

Start date for the course.

Completion Date

End date for the course.

Expiration Date

Date any certification earned in the course expires.

Provider

The institution providing the course and credits, as defined in the Degree Schools table in Human Resources.

Instructor Name

Name of the instructor of the course.

Status

Identifies the status of the course, as defined in the Continuing Ed Course Status Codes table in Human Resources.

Internal

Checkbox indicating whether the course is offered by your organization. If so, select the box.

Hours

Length of the course, in hours.

Fiscal Year

Select the fiscal year for the course.

Certificate Endorsement

Identifies the certification area for the course, as defined in the Certification Areas table in Human Resources.

Notes

Any notes associated with the course. Character/250

Costs

Field

Description

Reimbursement Amount

Amount of reimbursement for the employee.

Reimbursement Date

Date the reimbursement was issued.

Cost Type

Identifies the type of cost associated with either the reimbursement or the course in general. The field's options are defined in the Continuing Ed Cost Types table in Human Resources.

Cost

Dollar amount corresponding to the course's cost type.

Delete

Checkbox to delete a cost. To delete cost types, select the checkbox for one or multiple costs, and then save the record.

Credits

Field

Description

Credit Type

Identifies the type of credit earned for completing the course, as defined in the Continuing Ed Credit Types table in Human Resources.

Credits

Number of credits the employee earned for the course.

Credit Granting Institution

Identifies the institution granting credit for the course, as defined in the Degree Schools table in Human Resources.

Credit Date

Date the credit was earned.

Delete

Checkbox to delete credits associated with the course. To delete credits, select the checkbox for one or more credits, and then save the record.

Proficiency Goals

Field

Description

Proficiency Goals

Identifies the proficiency goal for the course, as defined in Professional Development's Proficiency Codes table.

Comment

Any comment associated with the proficiency goal. Character/250

Delete

Checkbox to delete goals associated with the course. To delete goals, select the checkbox for one or more goals, and then save the record.

Subject Areas

Field

Description

Subject Area

Identifies the subject area associated with the course, as defined in Professional Development's Topic Areas table.

Delete

Checkbox to delete subject areas associated with the course. To delete areas, select the checkbox for one or more subject areas, and then save the record.

Miscellaneous Section

This section displays entries from the Continuing Ed User-Defined Labels table in Human Resources. The user can include their response or add a note in the text field next to the label.

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