Continuing Education in EAC
Employees of your organization can access their Continuing Education records through Employee Access Center (EAC). This allows employees to review and edit information for courses they have taken that are on record with your organization. Employees can also submit new courses to add to their Continuing Education records.
Menu Path
Log in to EAC and select the Continuing Education link from the Employee Tasks menu
Add Courses
The employee logs in to EAC and selects the Continuing Education link from the Employee Tasks menu.
On the Continuing Education page, the employee clicks the Add New Course button at the bottom of the page.
A new Continuing Education Information record displays.The employee enters the information for the course.
In the Cost, Credits, Proficiency Goals, and Subject Areas sections, there is a button for adding a new row to a section, if needed.After entering the course information, the employee clicks Save at the top or bottom of the page to submit the course.
The course displays on the Continuing Education page, with a message indicating that changes are pending for the employee. Once the administrator posts the records from Effective Date Changes, the pending message will no longer display, and the course will show in Continuing Education.
Update Courses
The employee logs in to EAC and selects the Continuing Education link from the Employee Tasks menu.
On the Continuing Education page, the employee clicks the data link in the Course Title column for the course to be updated.
The Continuing Education Information page displays.To update the Continuing Education Information page, the employee clicks the Update button at the top to access the page's fields.
In the Cost, Credits, Proficiency Goals, and Subject Areas sections, there is a button for adding a new row to a section, if needed.To delete a row in the Costs, Credits, Proficiency Goals, and Subject Areas sections, the employee selects the checkbox in the Delete? column. The row will be deleted when the record is saved.
After updating the fields, the employee clicks Save to submit the changes.
A message indicating that changes are pending for the employee will display on the Continuing Education page. Once the administrator posts the records from Effective Date Changes, the pending message will no longer display, and the course information will be updated in Continuing Education.
Fields and Descriptions
Following are descriptions of the fields in the Continuing Education Information page.
General Information
Field | Description |
|---|---|
Effective Date | Date the record should be posted to the user’s record. |
Class Type | Identifies the type of class, as defined in the Continuing Ed Class Types table in Human Resources. |
Course Title | Title of the course. |
Course Number | Number of the course. |
Start Date | Start date for the course. |
Completion Date | End date for the course. |
Expiration Date | Date any certification earned in the course expires. |
Provider | The institution providing the course and credits, as defined in the Degree Schools table in Human Resources. |
Instructor Name | Name of the instructor of the course. |
Status | Identifies the status of the course, as defined in the Continuing Ed Course Status Codes table in Human Resources. |
Internal | Checkbox indicating whether the course is offered by your organization. If so, select the box. |
Hours | Length of the course, in hours. |
Fiscal Year | Select the fiscal year for the course. |
Certificate Endorsement | Identifies the certification area for the course, as defined in the Certification Areas table in Human Resources. |
Notes | Any notes associated with the course. Character/250 |
Costs
Field | Description |
|---|---|
Reimbursement Amount | Amount of reimbursement for the employee. |
Reimbursement Date | Date the reimbursement was issued. |
Cost Type | Identifies the type of cost associated with either the reimbursement or the course in general. The field's options are defined in the Continuing Ed Cost Types table in Human Resources. |
Cost | Dollar amount corresponding to the course's cost type. |
Delete | Checkbox to delete a cost. To delete cost types, select the checkbox for one or multiple costs, and then save the record. |
Credits
Field | Description |
|---|---|
Credit Type | Identifies the type of credit earned for completing the course, as defined in the Continuing Ed Credit Types table in Human Resources. |
Credits | Number of credits the employee earned for the course. |
Credit Granting Institution | Identifies the institution granting credit for the course, as defined in the Degree Schools table in Human Resources. |
Credit Date | Date the credit was earned. |
Delete | Checkbox to delete credits associated with the course. To delete credits, select the checkbox for one or more credits, and then save the record. |
Proficiency Goals
Field | Description |
|---|---|
Proficiency Goals | Identifies the proficiency goal for the course, as defined in Professional Development's Proficiency Codes table. |
Comment | Any comment associated with the proficiency goal. Character/250 |
Delete | Checkbox to delete goals associated with the course. To delete goals, select the checkbox for one or more goals, and then save the record. |
Subject Areas
Field | Description |
|---|---|
Subject Area | Identifies the subject area associated with the course, as defined in Professional Development's Topic Areas table. |
Delete | Checkbox to delete subject areas associated with the course. To delete areas, select the checkbox for one or more subject areas, and then save the record. |
Miscellaneous Section
This section displays entries from the Continuing Ed User-Defined Labels table in Human Resources. The user can include their response or add a note in the text field next to the label.