Create W2C Electronic File
Create a submission file for your W2C records.
The file includes employee Social Security numbers and addresses, gross wages, taxable wages, and federal withholdings for income, Medicare, and Social Security taxes.
Menu path
From the Human Resources menu, select Periodic Routines. From the Year End menu, select W2C Processing, and then from the action bar, select Create Electronic File.
Create the electronic file
On the Create W2C Electronic File page, press Tab to accept the displayed Tax Year, which defaults from the W2 Parameters page. Optionally, you may change the year.
Complete the fields.
Click Accept.
On the first Print page, you may edit the electronic file name or leave the default name as w2creport.txt.
Click OK to generate the file you will submit to Social Security.
On the second Print page, select a destination for the W2C Edit report. The default name is w2edit.rpt.
Click OK.
Review the W2C Detail report. The report is labeled W2C MAIN to distinguish it from the regular W2 Edit report. If any errors are indicated, make the necessary corrections, and then repeat this procedure to create a new file.
Transfer the file, without opening it, to the Social Security Administration for processing.
Fields and descriptions
Field | Description |
|---|---|
Tax Year | Select the year that the W2 was filed for. |
3rd Party Income Tax | If applicable, enter the amount of income tax withheld by a third party, such as a sick pay vendor. This field may not appear in your system. |
Include RS Records | Select this checkbox to include supplemental records for state and local reporting in the W2C file. The Information section of the page lists supported states for filing. |
Resub Indicator | Select this checkbox if the file was previously submitted and you are processing a resubmission. |
WFID Number For Resubmit | If the file is being resubmitted, enter the WFID number from the Social Security Administration notice you received. |
Federal Tax ID Number | Select the Employer Information Number (EIN) and Control Number combination associated with the file being submitted. |
Employer Type | Select the employer type associated with the file being submitted. This field corresponds to the Kind of Employer field required in the file.
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