This section provides information for employees and administrators using the Employee Access Center (EAC) to view 1095 forms electronically. If your organization has EAC installed and wants to allow employees to view 1095 forms electronically, several identifiers must be enabled.
In addition, if you have employees who do not wish to receive a paper 1095, they may update their preference in EAC on the Tax Information page once the field is made visible and accessible.
In EAC Administration, there are several identifiers to allow you to change the name of the Print 1095s link in the Employee Task list, show/hide the display of the 1095 forms, and show/hide/update the Electronic 1095 flag for the employee to update. To access the identifiers and set them to fit your organization's needs, an Employee Access Center Administrator will select the Profile link in EAC and update the following identifiers in the following categories:
IRS electronic consent requirements
Under IRS rules for the traditional furnishing method, employers must obtain affirmative written consent from each employee before delivering Form 1095-C electronically in place of a paper copy. Key requirements include:
-
The employee must actively opt in to electronic delivery. Consent cannot be assumed or set as a default.
-
Consent for 1095-C electronic delivery must be separate from consent for W-2 electronic delivery.
-
Under the traditional furnishing method, consent must be renewed annually.
The EAC feature, in which an employee selects an electronic-only 1095-C on the Tax Information page (controlled by identifiers 5508 and 5509), serves as the consent mechanism when the traditional furnishing method is used.
Paperwork Burden Reduction Act impact (tax year 2025 and later): Employers who adopt the alternative furnishing method (website notice) may no longer require individual employee consent for electronic-only delivery. The identifiers described below remain available for internal tracking and for organizations that continue to use the traditional furnishing method.
EAC Identifiers - Tax Setup
5508 - Show Printed or EAC 1095 Choice – This option displays the employee 1095 printed or electronic only field and value on Tax screen in EAC. Select Yes or No.
5509 - Allow Update of Printed or EAC 1095s – This option determines whether the employee may update the 1095 printed or electronic field value on the Tax Information page. If the employee selects an electronic 1095 only, the printing process in PowerSchool ERP will EXCLUDE this employee's form from the printing process for distribution to the employees. Select Yes or No.
EAC Identifiers - Title Setup
5133 - Print 1095s Page Title - Text for link name displayed in employee tasks menu to see 1095 forms. The name can be changed to something that will make sense to your employees. You may also click the Hide Page box to hide the page from the task list until you are ready to release the information.
EAC Identifiers - Other Setup
5170 - Hide 1095 Year - Contains tax year of data to hide from employee view until data is released. If you enter 2019, it will display records that are not from 2019.
EAC Identifiers - Disclaimer
94 - 1095 Page Disclaimer. Enter the information to display at the top of the Print 1095 page.
The options were designed to mimic the W2 display information.