Employee Activity

Use this option to purge records in the Employee Activity (empact) table. This table maintains a history of additions, changes, and deletions of records in the Human Resources database. The data stored includes the original and new values, employee IDs and names, dates, tables and fields affected, and login IDs of the operators who made the entries.

Employee Activity records should be purged on a periodic basis to free up space in your database. However, you should retain these records for audit trail purposes for at least a year before deleting them.

The Employee Activity page enables you to select records by employee number, date changed, table name, and operator login ID. Generally, the Date Changed field is the page's most useful field, since it allows you to use the less than (<) symbol to specify records created before a particular date.

Menu Path:  System Administration > Administration > Human Resources Purge Options > Employee Activity

Purging records in the Employee Activity table

1. Select System Administration > Administration > Human Resources Purge Options > Employee Activity to display the Purge Employee Activity page.

2. In the page's Purge Criteria section, enter criteria identifying the records to purge:

   Employee Number	Enter an ID to purge all activity records associated with the employee identified, depending on your other criteria.
   Date Changed	Enter a specific date to purge all records created on that date. Use the less than symbol to purge all records created before a particular date. For example, <08/31/2017 matches all records created before but not on August 31, 2017.
   Table Name	Enter the name of the table affected by the addition, change, or deletion. This purges all records associated with the table that also match your other criteria.
   Operator	Enter the login ID of the operator who made the additions, changes, and deletions. This purges all records associated with the operator, depending on your other criteria.

3. Click Find. You also can run an advanced search using the Advanced button.
4. In the List section, review the employee records to make sure you want to purge them.
5. Click Purge on the Action Bar.
6. In the Confirmation dialog, click Yes.
7. In the Purge Complete dialog, click OK. The dialog indicates how many records were purged.