Employment Tab

General Employment

Hiring dates, current department and base location, years of service, and, if applicable, employee's Supervisor login.

Employee Address

Employee's home address, telephone numbers, and email information, including whether the employee can receive direct deposit vouchers via email.

Emergency

Name of the employee's emergency contact and the contact's telephone numbers.

Medical

Name of the employee's physician and the physician's telephone number

Assignments Page

Allows you to add and change an employee's assignments. The page, which includes the percentage of time spent on each assignment, is used in EEO-5 reporting and Highly Qualified Teacher requirements. To display the page, click Personnel Information on the Action Bar and select Assignments.

Position History Page

Stores a history of the employee's positions, including the job class, pay code, start and end dates, full-time equivalency value, location, supervisor's name, and EEO category. To display the page, click History on the Action Bar and select Position History.

Status History Page

Tracks changes to the Status field in the General section of the employee's Employee Information detail page. To display the page, click History on the Action Bar and select Status History.

Terminate Employee Page

Enables you to close out the pay rates of an employee whose employment has ended. To display the page, select Actions on the Action Bar and click Terminate.

Attachments Page

Enables you to attach documents and other files to an employee's record. To display the page, click Attachment on the Employee Information page's toolbar.

Hire Date

The start date of employment. When you add a new employee, the hire date defaults to the Leave Anniversary field in the Leave Bank tab and the first Date field in the History tab's Job Class History section.

Original Hire

The original start date for an employee who is being rehired. Initially, this field defaults the hiring date. If needed, you may select another date.

Department

The employee's assigned department, as defined in the Department table. If the Human Resources Profile's Employee Security Zone field is set to Department, the department code is used to facilitate a user's access to employees' attendance, timecard entry, and the following pay-related data: Employee Deductions, Earnings by Pay Code, Check History, and Pay Rate History.

Supervisor Login

The login name of the employee's supervisor, as defined in Security's User table. Leave the field blank if the supervisor is not a system user.

This field is for information purposes only.

Base Location

The employee's primary work location. These codes are retrieved from Security's Location Codes table in System Administration.

If the Human Resources Profile's Employee Security Zone field is set to Location, the base location code is used to facilitate a user's access to employees' attendance, timecard entry, and the following pay-related data: Employee Deductions, Earnings by Pay Code, Check History, and Pay Rate History.

Refer to the Employee Security Zone fields in your System Administration manual for a complete list of options that use the security control.

Years Employed

The number of years the employee worked for your organization. The field allows one decimal place. If you enter two places for a number under 10, the system rounds the nearest tenth; for example, 9.25 rounds to 9.3. For a number greater than 10, the second place is dropped; for example, 10.28 rounds to 10.2.

Years in State

The number of years the employee worked in your state. For the rules applying to decimal numbers, refer to the description of the Years Employed field.

Years in Total

Address (Lines 1-2)

Two fields for the employee's address, the first for the street name and number and the second for additional address information, such as a post office box.

City

The city where the employee resides.

State

The standard two-character abbreviation for the state where the employee resides. The drop-down list includes abbreviations for all 50 states.

Zip Code

The five or nine-digit zip code.

Enter the hyphen when using the zip extension. For example, 226041945.

Home Phone

The employee's home telephone number.

Unlisted Phone?

Checkbox indicating whether the employee's home telephone number is unlisted. If so, select the checkbox. Unlisted numbers appear with a notation in the Address Directory, and Personnel Information reports.

Work Phone

The employee's work telephone number.

Cell Phone

The employee's cellular phone number.

Other Phone

The additional telephone number provided by the employee.

Send E-Voucher

Checkbox indicating whether the employee should receive direct deposit pay vouchers via email. If the field is selected, a voucher will be sent to the email address in the following field (Email) when a direct deposit is processed for the employee during a pay run.

Email

The employee's Internet or intranet address, which can be the same. This address is used for sending direct deposit vouchers and Workflow notifications to the employee.

The format to follow depends on your procedures. The standard format for email addresses is username@domain.nam. For example, bobsmith@municipal.gov or davismary@school.edu.

Do not use spaces to separate elements.

Emergency Contact

The name of the person to contact in an emergency affecting the employee.

Emergency Phone

The emergency contact's telephone number. This can be the home or work number provided by the employee.

Emergency Cell Phone

The number of the emergency contact's cellular phone.

Physician Name

The name of the employee's primary physician.

Physician Phone

The physician's area code and telephone number.