Features
Following is a partial listing of the extensive features incorporated in the Human Resources System.
General Functions
Interacts with other systems, including Position Control, Personnel Budgeting, Personnel Benefits, Budget Preparation, and Fund Accounting.
Provides a single, integrated database to ensure the integrity of records used in payroll processing and personnel administration.
Enables easy access to options, using menus, favorites, and keyboard shortcuts, depending on your preference.
Allows you to display multiple pages for entering, looking up, and maintaining records.
Data Entry and Maintenance
Provides program wizards for adding employees and preparing payrolls. A wizard leads you through the elements of a process, ensuring that all steps are completed, while also making it easier to use the software.
Allows one user to start a new employee's records and other users to finish them. The advantage of this is that different users can be assigned different types of records to complete. It also means that the add process (which involves a considerable number of records) can be interrupted and can be finished later by either the same user or other users.
Enables you to set up and maintain comprehensive records for each employee, all of which can be accessed from a single page. These records contain data on positions, pay rates, salary increases, taxes, deductions, benefits, prior earnings, leave, job skills, degrees, certifications, licenses, emergency contacts, seniority, education, and personal information.
Lets you change, delete, display, and report data for practically any field contained in a record.
Utilizes table-verified codes for entering data that is common to many employees, such as work locations, pay rates, or deductions. Besides ensuring accuracy and efficiency, verification tables offer considerable flexibility, so when your organization's requirements change, you can simply modify a table, rather than change records for each employee affected.
Provides fieldsensitive help functions to assist you in entering information when adding and changing records. The help functions include drop-down lists of valid entries and query pages for looking up selections.
Offers an advanced help feature that enables you to narrow your search for specific records through the use of multiple fields and logical query statements.
Enables you to set up pages for entering data that is not tracked in the system's standard pages.
Allows attaching email, spreadsheets, reports, resumes, and other documents to employees' records.
Provides a module for tracking applicants and when an applicant is hired, importing their information into the Human Resources database.
Database Management
Protects the confidentiality of records through an extensive security system. This system enables you to assign privileges to personnel for using specific menu options and accessing confidential information, such as Social Security and bank account numbers.
Generates audit trail records to track changes to an employee's information. These records include the names of the users who made the changes, dates of the changes, fields affected, previous values, and new data added. This information can be reviewed in reports, either printed or on your screen.
Saves histories of employees' pay rates, positions, and status.
Includes options for starting new fiscal and calendar years.
Provides an interface to Fund Accounting's General Ledger for distributing salaries, deductions, and fringe benefit amounts.
Features an automatic "restore" function to return your database to its original state if a pay run produces undesirable results.
Allows periodic clearing of accrued balances in employees' payroll records.
Enables you to purge outdated records as needed.
Attendance and Payroll Processing
Offers three ways for entering attendance: timecards during payroll processing, Attendance Information page, and Time Entry option.
Supports multiple pay rates per employee, non-cash payments, taxdeferred compensation, non-taxed allowances, and distribution of wages and benefits to expenditure accounts in the Fund Accounting System.
Calculates numerous types of pay, including regular and special pays, retroactive pay, summer payoff checks, advanced pay, and FLSA overtime.
Allows salary schedules with up to 99 ranges and 99 steps per schedule.
Supports an unlimited number of calendars. Calendars define annual start and stop dates, holidays, non-work weekdays, paid vacations, and weekend work days. The system calculates pay period amounts for employees' pay rates based on annual salaries and calendar start dates.
Enables you to issue two paychecks to an employee in a pay run, for example, for issuing advanced pay and regular pay. You also have the option of including two or more forms of pay on the same check.
Allows direct deposits to checking and savings accounts in multiple banks. Provides pre-notes to banks to confirm information in setting up new deposits. Creates direct deposit files for increased efficiency. Issues vouchers to employees, either printed or electronic (email).
Allows generating and printing manual checks for payroll and adjustments.
Determines contract payoff amounts and issues checks for employees at the end of their contracts.
Protects data through a "lock" option that prevents users from changing records while a pay run is being processed.
Provides a worksheet for calculating employees' take-home pay. You can use this option to respond to inquiries and determine the effects of changes.
Processes W2 and 1099R forms. Creates files for transmittal to the IRS.
Tracks seniority information based on either anniversary or hire dates. The system uses these dates to determine salary increases and award leave.
Enables you to reconcile paychecks against data files provided by your bank.
Deductions and Benefits
Enables you to set up tables for calculating federal, state, and local income taxes, as well as FICA/Medicare deductions. After entering an initial record in a table, you can apply its data in generating additional records where only a few variables change.
Maintains deduction rates and amounts, start and stop dates, and related fringe benefit (employer contribution) information.
Enables you to schedule changes in deductions, taxes, and pay rates to take effect on future dates.
Calculates employer premiums for Workers' Compensation.
Supports payroll deductions for savings bond purchases.
Generates automatic vendor payments for deduction amounts.
Enables you to generate Child Support garnishments and addendum information from payroll to process through Electronic Funds Transfer (EFT) in Fund Accounting.
Leave
Facilitates up to 999 types of leave. Ten leave banks may be assigned to each employee. Leave accrual can be handled per pay period, monthly, annually, or on a fiscal year basis. Employee leave balances are recorded on pay checks.
Processes excess leave based on your policies regarding negative leave balances and leave without pay.
Enables the carryover of leave balances from one year to the next, either to the same bank or a different leave bank.
Allows automatic rollover from one leave bank to the next based on years of service.
Reports
Offers an extensive range of report options.
Generates numerous journals and reports with each pay run.
Supports EEO reporting for municipalities and school districts.
Facilitates Highly Qualified Teacher reporting in school districts.