Payment History Report

Use this option to generate a report of payment records created with the Post Payments option.

The report includes employee ID numbers, benefit codes, and dependent Social Security numbers. The social security numbers may display in a masked (XXX-XX-9999) format or not at all based on an individual user's security resources and a setting on the Human Resources profile. It also lists the dates and amounts of the payments processed for each benefit, as well as totals.

You can select records by employee IDs, dependent Social Security numbers, benefit codes, payment dates, and payment amounts. The Dependent SSN field may not be available for an individual user based on security.

Menu Path: Benefits > Reports > Benefits Reports > Payment History Report

Generating the Payment History report

Select Benefits > Reports > Benefits Reports > Payment History Report to display the Payment History Report page.
In the Report Information section, enter criteria to identify the records to include in the report.
Click OK.
In the Print window, specify how to generate the report, and then click OK. The report's default file name is cobhis.rpt.

Fields

Field	Description
Employee Number	Employee ID numbers. You can enter an individual ID or use query symbols to identify multiple employees. To select multiple employees, separate IDs with the pipe symbol; for example, 112233\|123456\|135791. To select a range of ID numbers, use a colon between the lowest and highest numbers, for example, 100000:120000. To access all employees, leave the field blank.
Benefit	Codes identifying benefits, as defined in the Benefit Codes table. To select multiple codes, separate the codes with the pipe symbol, for example, 1270\|2630\|4590. To select codes that share the same first characters, use the asterisk symbol. For example, 35* selects all codes that begin with 35. To access all benefits, leave this field blank.
Dependent SSN	Social Security numbers of employees' dependents. Be sure to include the dashes. If a benefit is not for a dependent, then the system uses the Social Security number of the employee. This field is only available for users with the proper security. To enter multiple numbers, insert the pipe symbol between each, for example, 159-92-4505\|204-56-7882\|186-92-4022 To access records regardless of Social Security number, leave the field blank.
Date Paid	The date on which payment was made. To include all payments made before or after a given date, use the less than (<) or greater than (>) query symbol. For example, I accessed all payments made before May 1, 2011. To include all payments made on a specific date, enter the date. To access records regardless of payment date, leave the field blank.
Amount Paid	The amount paid for the COBRA benefit. To limit the search to a specific amount, enter the amount. To specify a maximum amount, use the less than/equal to (<=) symbol. For example, <=50 accesses all payments of $50 or less. To specify a minimum amount, use the greater than/equal to (>=) symbol. For example, >=100 accesses all payments of $100 or more. To access records regardless of the payment amount, leave the field blank (recommended).