Payroll Distribution

Use this option to update accounts that are used for distributing employees' payroll charges in the Fund Accounting System.

When you run the option, the system looks at the Organization Chart's Prior Year Organization fields. If a field contains the organization used to distribute payroll expenses in the past year, the system copies the new organization code to the Key Organization field in employees' Pay Rate records.

As part of the process, the system generates the Update Payroll Distributions error log, which lists any errors encountered in the updates to your records.

Menu Path:  Human Resources > Periodic Routines > Year End > Payroll Distribution

Caution

Perform this procedure after the last payroll of the year and before the first payroll of the new year, but only if you have made changes to your Organization Chart for the new year. 

Updating payroll distribution information

1. Select Human Resources > Periodic Routines > Year End > Payroll Distribution to display the Update Payroll Distributions page.

2. In the Confirmation dialog, click Yes.

3. In the Calendar field, enter a year.

4. Click OK.

5. In the Print window, specify how to generate the report, and then click OK. The report's default file name is upd_dist.log.

6. Review the log for any errors. The log lists employee ID numbers, employee pay rate numbers, and numbers identifying organizations in Fund Accounting.

7. Click OK. when processing is complete.