Position Records: The Key to Position Control

The basic concept behind the Position Control System stems from how pay rates are categorized: by job classes. Employees within a class may perform similar but different duties and still share the same salary schedules, calendars, pay frequencies, and other records that determine pay amounts. All of these variables can be assigned to an employee's pay rate by referencing them through a job class record.

However, since employees in a class often work in different departments, locations, or programs and since staffing and budgeting are usually tied to these factors, Position Control introduces another type of record to further classify employees: Positions. By breaking down job classes into subcategories, Position records allow you to set occupancy limits, apply specific budget allocations, and further define accounting distribution charges for salaries.

Position Table

Positions are defined and stored in the Position Table. Position records included the following data:

Full-Time Equivalency units (FTE's). These units are used to determine the authorized, current, and default occupancy of a position.
A location code identifying the position's building or site.
Budgeted, actual, and projected salary information (full control only).
Account numbers for distributing salaries in the Fund Accounting System.
Highly Qualified Teacher data, including qualifications, certifications, requirements and degree information.
Text notes regarding the position.

Batch Positions

Position records can also be created in the Batch Position Control table and then posted to the Position table. By processing these records in a batch table, you can add positions, make changes, and assign rates to employees without affecting your payroll records.