Postings Email Tab
Use the Postings Email tab to define the email templates that will be used for the email notifications sent to approvers, hiring managers, and requesters when a job posting needs approval, is approved, needs correction, or is denied. The page allows you to choose the email template which will be sent for each type of notification. These templates are defined on the Email Template Setup page of the Recruitment System Configuration. The Needs Approval and Reminder fields include a checkbox to indicate whether a URL link should be included in the notification.
The Reminder email uses the Remind Every field, which allows you to enter in hours/days, how often you want approvers to be notified that they have outstanding approvals.
In general, Recruitment Postings workflow consists of two workflow types. One type is a notification that requires an action to be performed. The other is a notification the action has been taken. Since the postings option allows for different types of actions to be taken, workflow allows notifications to be set up for each type of action.
Menu Path
From the System Administration menu, select Administration. From the Recruitment System Configuration menu, select Employment Checklist Setup. From the Recruitment menu, select Postings.
Action Buttons
This tab has two action buttons:
Apply | Use the Apply button to save your settings. |
Undo | Use the Undo button to reset any changes you made prior to the last time you clicked Apply. |
Postings Workflow Types
Following are the different workflow notifications that can be configured on the Postings Email tab. For each of these notifications, select an email template from the drop-down list.
Needs Approval | This workflow is initiated when a job posting is submitted. Posting approvers and posting requisition approvers receive this notification based on settings on the Postings Forms tab. This workflow type requires an action be taken. |
Approved | This workflow is initiated when a job posting is approved. Requesters and hiring managers receive this notification based on settings on the Postings Forms tab. This workflow type is a notification that the job posting has been approved. |
Denied | This workflow is initiated when a job posting is denied. Requesters and hiring managers receive this notification based on settings on the Postings Forms tab. This workflow type is a notification that the job posting has been denied. |
Needs Correction | This workflow is initiated when a job posting has been marked as needing correction. Requesters and hiring managers receive this notification based on settings on the Postings Forms tab. This workflow type is a notification that the job posting needs correction. |
Reminder | This workflow is initiated when a job posting is submitted and no action has been taken on the job posting since the Needs Approval notification was sent. This notification is sent based on the time entered in the Remind Every field. Posting approvers and posting requisition approvers receive this notification based on settings on the Postings Forms tab. This workflow type requires an action be taken. |
Fields and Descriptions
Field | Description |
|---|---|
Remind Every | Only used for the Reminder workflow type. The period of time from when a Needs Approval notification is sent to posting approvers and posting requisition approvers who will be processing approvals, until a reminder notification should be sent when no action is taken. Time can be entered from hours to days depending on your organization's preference. Examples: Enter 02:12:00 if you want the reminder to be sent in 2 days, 12 hours after the initial needs approval notification was sent. Enter 00:08:00 if you want the reminder to be sent in 8 hours after the initial needs approval notification was sent. |
Include URL link? | Only available for the Needs Approval and Reminder workflow type. Checkbox indicating the notification should include a URL link to the Posting Approval page for the action to be taken. Select the checkbox to include a URL link with the email template. If the box is not selected, a URL link will not be included. |