Purging Pay Rate History

Use this option to purge records in the Pay Rate History table for an individual employee or group of employees. After you complete a purge, the system generates a report listing the records deleted and their data.

The Pay Rate History table contains records documenting the assignment of employees' primary and secondary pay rates. It also stores changes made to a rate's Job Class, Range, Step, Rate, and Annual Salary fields. If needed, you can add to or change these records using the Pay Rate History item in the Employee Information page.

Access to the Purge Pay Rate History page depends on the following:

• The Rate & Position History checkbox in the Local System Options tab of your Human Resources Profile must be selected. This allows the system to maintain employees' pay rate histories.

• The employee must have at least one pay rate assigned.

Menu Path:  Human Resources > Periodic Routines > Periodic Processing > Pay Rate History

Purging records from the Pay Rate History table

1. Select Human Resources > Periodic Routines > Periodic Processing > Pay Rate History to display the Purge Pay Rate History page.

2. In the page's Purge Criteria section, enter criteria identifying the records to purge:
   Employee Enter an employee's ID, or use the pipe symbol to select a group of employees. For example, 13579|24680|14703 selects three employees.
   Class Select a job class, or use the pipe symbol to select more than one job class. For example, 111|234|515 selects three classes.
   Effective Date Select a specific date to purge all records created on that date, or use query symbols to identify multiple dates. Examples: <08/31/2017 matches all records created before but not on August 31, 2017, and 08/01/2017:08/31/2017 matches the range of dates in August 2017. 

3. Click OK. You also can run an advanced search using the Advanced button.

4. In the Confirmation dialog, click Yes.

5. In the Print window, specify how you want to generate the report, and then click OK. The report's default file name is prgpayhs.rpt.

6. In the Purge Complete dialog, click OK. The dialog indicates how many records were purged.