Recruitment - Position Control

Position Control uses the position classification to break down job classes into subcategories, allowing your organization to set occupancy limits, apply specific budget allocations, and further define accounting distribution for salaries. This table only applies if your organization uses Position Control.

In Recruitment, Position Control allows you to track and control available positions and their full-time equivalency values (FTE's).

The default file name of the Position Table report is updpos83.rpt. For the procedures for searching for, adding, updating, and printing position records, refer to the Procedures section below.

Menu Path:  Human Resources > Entry & Processing > Position Control > Position Control

Position Control Pages

The Position Control System uses the following pages:

Setting Up Position Control in the Human Resources Profile

The settings that determine how Position Control is used are defined in your Human Resources Profile. The Profile provides three options.

To use Position Control, the Profile must be set to either Y - Use Position Control or T- Tracking Mode. For additional information on how Position Control is used in Recruitment, refer to Posting Requisition Setup.

Adding position records

1. Select Human Resources > Entry & Processing > Position Control > Position Control.
2. In the Position Control page, click Add New.
3. In the New Position page, complete the fields in the Position, FTE, and Salary sections as needed. The Salary section only applies if you use full position control.
4. Click OK.
5. In the Financial section, enter the Fund Accounting distributions for the position's salary expenditures. Use <TAB> to advance through the fields.
6. Click OK to save the record when you complete your distribution entries.

7. Once the Financial section is complete, the following pages display in the order shown for entering information related to Highly Qualified Teacher requirements:

   1.	Link Qualified Area to Position	4.	Degree Linking Selection
   2.	Certification Code Setup	5.	General Degree Linking
   3.	Link Requirement to Position	6.	Degree Linking

• • If your district tracks Highly Qualified Teachers by position, complete these pages as needed. The position you entered will be saved when you click Finish in the Degree Linking page.
  • If your district does not track Highly Qualified Teachers by position, you can click Back three times to skip through these pages.

Updating position records

1. Select Human Resources > Entry & Processing > Position Control > Position Control to display the Position Control page.
2. In the Search Criteria section, enter criteria identifying the records to list, and then click Find. To run an advanced search, use the Advanced button.
3. Select the position record to update, and then click OK.
4. In the Edit Position page, update the fields as needed.
5. To link the position to qualifications, certifications, requirements, or degrees, use the corresponding buttons in the Position section.
6. Click OK to save the record after completing the Financial section.

Deleting position records

1. Select Human Resources > Entry & Processing > Position Control > Position Control to display the Position Control page.
2. In the Search Criteria section, enter criteria identifying the records to list, and then click Find. To run an advanced search, use the Advanced button.
3. Click OK.
4. In the page's untitled List section, select the position you want to delete.
5. Click Delete.
6. In the Confirmation dialog, click Yes.

Note
You cannot delete a position that is assigned to one or more employee pay rates.

Generating the Position Table report

1. Select Human Resources > Entry & Processing > Position Control > Position Control to display the Position Control page.
2. In the Search Criteria section, enter criteria identifying the records to list, and then click Find. To run an advanced search, use the Advanced button.
3. Click OK.
4. Click Print.

5. In the Position Control Report page, select the following checkboxes as needed:

   Include Accounts on Report	Includes the budget unit and project distributions associated with the positions listed.
   Include Comments on Report	Includes text from the Comments lines in the positions listed.

6. If needed, click Sort on the Action Bar to display a page for defining the report's sort order. After entering your settings, click OK to return to the Position Control Report page.
7. Click OK.
8. In the Print window, specify how to generate the report, and then click OK. The report's default file name is updpos83.rpt.

Fields

Following are descriptions of the fields in the Edit Position and New Position pages. Many of these fields also display in the Position Control page.

Position Section

FTE Section

Salary Section

If your Human Resources Profile's Position Control field is set to Y - Use Position Control, you can use this section to track salaries. If the setting is T - Tracking Mode, click OK to skip these fields and advance to the Financial section. These fields clear when you run the Fiscal Year End Maintenance option.

Financial Section

Use this section to define the distributions of salary expenditures in the Fund Accounting System for the position you are creating. Keep in mind that the distributions for positions can only be modified in Position Control; they cannot be changed in Human Resources.

When you add a position to a pay rate, the information from the Financial section defaults to the rate. Also, if you modify a position's distributions and then post it to Human Resources, the new distributions overwrite the existing ones in pay rates that have the position assigned.

If your Fund Accounting Profile allows translating the full expenditure account number into budget unit and account codes, the Full Account Window page displays when you reach the *Budget Unit* or *Project* field.