Roles

Roles allow your organization to establish and maintain individual groups of users who share the same security, based on their work assignments. In Recruitment, the role HIRING MANAGER is used to determine the hiring managers for your organization. Your organization must set up the Hiring Manager security role in order to use Recruitment. The users in the Hiring Manager role will populate the Hiring Manager field on a job posting.

Menu Path:  System Administration > Administration > Security > Roles

When your system is installed, the Role ID is RMHIREMGR and the description is HIRING MANAGER will be available by default. Your organization can edit the description and will be required to add users, but the role ID cannot be changed.

The default file name for the Roles Table report is roles.rpt. For the procedures for searching for, adding, updating, deleting, and printing table records, refer to Standard Reference Table Procedures.

Assigning users to the Hiring Manager role

1. Select System Administration > Administration > Security > Roles to display the Roles page.

2. Search for the role HIRING MANAGER by entering RMHIREMGR in the Role ID field or HIRING MANAGER in the Description field and then clicking Find.

3. In the List section, select the HIRING MANAGER role, and then click Assign Users on the Action Bar.

4. In the Assign Users to Role page, select the user you want to assign to the role.

   • To select multiple users, hold the <Ctrl> key, and click each user.

   • To select a range of users, select the first user, hold the Shift key, and then select the last user.

5. Click OK to add the selected users to the role.

6. When you return to the Roles page, click the Users tab, and review the users listed.

Note
The Permissions tab is not used for hiring managers.

If the Assign Users item does not display and you cannot access the Users tab, then your Security Profile is set up for using Active Directory. For assistance, contact your system administrator.

Deleting users from the Hiring Manager role

1. Select System Administration > Administration > Security > Roles to display the Roles page.

2. Search for the role HIRING MANAGER by entering RMHIREMGR in the Role ID field or HIRING MANAGER in the Description field and then clicking Find.

3. In the List section, select the HIRING MANAGER role, and then click OK to access the detail section.

4. Click the Users tab.

5. Select the user you want to delete, and then click Delete Row on the Action Bar.

6. Repeat Step 5 for each user being deleted.

7. Click OK to save your deletions.