Submit New Course
This page allows the instructor to create and submit a new course for approval in Professional Development. The information the instructor submits will be sent to the Professional Development administrator. Once approved, the course will display in the instructor's Current Courses, and participants can register for the course.
The Submit New Course page consists of five tabs. Once the instructor completes the required fields on the Course Definition tab and clicks Save, the instructor can submit information on the Class Date/Time, Required Completed Course(s), Course Credits, and Miscellaneous tabs. On these tabs, the instructor can enter the information and click Add to save the record. On all tabs, the instructor can click Cancel to clear any changes made since the last time the page was saved, Print to print a copy of the page, or Back to exit the submit process and return to the previous page.
To access this page, the instructor will click the Submit New Course link on the Instructor menu.
Fields and Descriptions
Course Definition Tab
On this tab, the instructor will enter the basic information for the course. When submitting a new course, the required information on this tab must be saved before information can be entered on the subsequent tabs.
Field | Description |
|---|---|
Course Name | Name of the course. Character/8 |
Course ID | ID for the course. This field is auto-generated based on the information entered on the Professional Development Profile settings, and cannot be changed. |
Status | Status of the course. Defaults to Inactive. The course will become Active once the Professional Development administrator approves it. |
Title | Title of the course. Character/60 |
Instructor Or Facilitator | Name of the instructor/facilitator of the course. This field displays the name of the user submitting the course. Display only. |
Description | Description of the course. Character/250 |
Start Date | The start date of the course. |
End Date | The end date of the course. |
Require Evaluation | Checkbox indicating whether participants must complete an evaluation to complete the course. |
Min Participants | The minimum number of participants for the course to be offered. |
Max Participants | The maximum number of participants allowed for the course. Once this number has been reached, additional participants will be placed on the wait list. |
Count | Number of students currently registered for course. |
Allowed to Retake | Checkbox indicating whether participants are able to retake the course. |
Location | Identifies the location of the course. The field's selections are from Professional Development's Location Codes table. |
Room | Identifies the room for the course. These options are associated with the selected location. The field's selections are from Professional Development's Room Codes table. |
Publish Type | Identifies the type of Professional Development users who will be able to view and register for the course. The options include:
|
Schedule | Any description of the schedule for the course the instructor wishes to provide. Character/60 |
Material | Any materials the participant needs for the course. For example: supplies such as a notebook, or a particular textbook. |
Pre-Requisites | Any prerequisites participants need for taking the course. |
Employee Cost | Dollar amount for internal participants taking the course. |
External Cost | Dollar amount for external participants taking the course. |
Term | Identifies the term when the course takes place. The field's selections are from the Course Term Codes table in Human Resources. |
Seat Hours | Total classroom hours for the course. |
Course Type | Identifies the type of course. The field's selections are from Professional Development's Course Types table. |
Require Grade | Checkbox indicating whether a participant grade is required for the course to be completed. |
Grade Type | Identifies the type of grade scale for the course. The field's selections are from Professional Development's Grade Types table. |
Description | Description of the attached syllabus. The description entered here will display as a data link to the syllabus on the Course Information page. |
Attachment | Identifies the name of the attachment. |
Local File | The instructor must click the Browse button to locate the file to upload from their computer. |
Class Date Or Time Tab
On this tab, the instructor can add class dates/times for the course.
Field | Description |
|---|---|
Course Name | Course name for the course being submitted. Display only. |
Title | Title for the course being submitted. Display only. |
Location | Location for the course being submitted. Display only. |
Date | Date for the class. |
Time | Start time for the class |
Duration (Hours) | Duration, in hours, of the class. |
Instructor Or Facilitator of Record | Instructor for the class. This column displays the name of the user submitting the course. Display only. |
Alternate Location | Alternate location for the class to be held. |
Edit | Link that will display the Update Class Date/Time section below the class listing to edit any class dates/times that have already been submitted. The instructor can edit the class date/time information and click Save to submit changes or Cancel to clear any changes made since the last time the page was saved. |
Delete | Click to delete the class date/time. |
Required Completed Courses Tab
On this tab, the instructor can add courses that participants need to have completed before taking the current course. New Required Completed Courses can be added by clicking the Select Course Name button, which will display a list of completed Professional Development courses for the instructor to select.
Field | Description |
|---|---|
Course Name | Course name for the course being submitted. This field is display-only based on the information entered on Course Definition tab. |
Title | Title for the course being submitted. This field is display-only based on the information entered on Course Definition tab. |
Course Name | Name of prerequisite course. |
Course Title | Title of the prerequisite course. |
Delete | Click to delete the prerequisite course. |
Select Course Name | Name of the course to be added as a prerequisite. The instructor can enter the course name or display the Required Completed Course(s) List for selecting the prerequisite course. |
Course Credits Tab
On this tab, the instructor can add special credits granted to the participant upon completing the course.
Field | Description |
|---|---|
Course Name | Course name for the course being submitted. Display only. |
Title | Title for the course being submitted. Display only. |
Credit Type | Identifies the type of credit earned for completion of the course. The field's selections are from the Course Credit Types table in Human Resources. |
Credits | Number of credits to be earned for completion of the course. |
Credit Date | Date credit earned for course will be applied. |
Credit Granting Institution | Identifies the institution granting credit for the course. The field's selections are from the Degree Schools table in Human Resources. |
Miscellaneous Tab
On this tab, the instructor can add any miscellaneous codes associated with the course.
Field | Description |
|---|---|
Course Name | Course name for the course being submitted. Display only. |
Title | Title for the course being submitted. Display only. |
Type | Identifies the miscellaneous code associated with the course. The field's selections are from Professional Development's Miscellaneous Types table. |
Item | Identifies the item associated with the miscellaneous code type selected. The field's selections are from Professional Development's Miscellaneous Types table. |
Comments | Any comments associated with the Miscellaneous type for the course. Character/250 |