Summer Pay Fiscal Year Accruals - Load Page

Use the Summer Pay Fiscal Year Accruals - Load page to create the accrual records that will be processed for Summer Pay Fiscal Year Accruals. The Load option will:

• Verify that the Liability Account Mask Setup has been completed.

• Verify that the liability accounts exist on the account list and are on the balance sheet for the fund in the Liability Account Mask Setup for the fiscal year being loaded.

• Determine pay rates, benefits, and workers' compensation codes for employees who are being encumbered and load the remaining encumbrance balances into the Summer Pay Fiscal Year Accruals page.

• Load any related project charging.

• Prevent any accruals records from being loaded if errors are found. A report will be generated indicating the errors that need to be corrected before the Load can be run again.

• Allow accrual records to be loaded multiple times.

Menu Path:  Human Resources > Periodic Routines > Year End > Summer Pay Fiscal Year Accruals > click Load on the Action Bar

Loading accrual records

1. Select Human Resources > Periodic Routines > Year End > Summer Pay Fiscal Year Accruals to display the Summer Pay Fiscal Year Accruals page.

2. Click Load on the Action Bar.

3. Select the Fiscal Year, and then click OK.

4. Click Yes in the Confirmation dialog.

   • If errors prevent the accrual records from loading, a message displays indicating no records were loaded. Review the Summer Pay Fiscal Year Accruals Load Log (SumFiscLoad.log) in the directory indicated. The log will list all the errors that prevented the accrual records from loading. Correct the errors, and then run the Load procedure again. Refer to the reload procedure.

   • If no errors are found, a status displays indicating the number of records loaded.

5. Click OK to return to the Summer Pay Fiscal Year Accruals page.

Reloading accrual records

If you loaded accrual records and errors were detected, you need to correct employee records, and run the load again. The load will delete all previously loaded accrual records and create new ones.

1. Select Human Resources > Periodic Routines > Year End > Summer Pay Fiscal Year Accruals to display the Summer Pay Fiscal Year Accruals page.

2. Click Load on the Action Bar.

3. Select the Fiscal Year, and then click OK.

4. Click Yes in the Confirmation dialog. Another dialog displays.

   • If errors prevent accrual records from loading, a message displays. Review the Summer Pay Fiscal Year Accruals Load Log (SumFiscLoad.log) in the directory indicated. The log lists all errors found. Correct the errors, and repeat the reload procedure.

   • If no errors are found, a status displays indicating the number of records loaded.

5. Click OK to return to the Summer Pay Fiscal Year Accruals page.

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