Summer Pay Fiscal Year Accruals - Report Page

Use this page to generate the Summer Pay Fiscal Year Accruals report. The report includes the employee, record type, job class, code (pay code, benefit code or workers' compensation code), budget unit, account, fund, liability account, and the amounts for the accrual, liquidated and balances as displayed in the Summer Pay Fiscal Year Accruals page. You can also include accrual status information and totals.

Menu Path: Human Resources > Periodic Routines > Year End > Summer Pay Fiscal Year Accruals and then click Report.

Generating the Summer Pay Fiscal Year Project Charging Report

Select Human Resources > Periodic Routines > Year End > Summer Pay Fiscal Year Accruals and then click (Project Charging).
Click Report to display the Summer Pay Fiscal Year Accruals Projects - Report page.
In the Sort Options section, select a sort order for the report. As indicated by the asterisks, the Project title is defined in the Human Resources Profile and may be different in your system.
Select:
Project, Account, then Name
Name, Project, then Account
Job Class, Project, then Account
Enter selection criteria in the page's fields to specify the project records you want to include in your report.
In the Additional Criteria section, select the appropriate checkboxes:
Print Status Information
Include Totals on Report
Click OK.
In the Print window, enter your report settings. The report's default file name is SumFiscProjRpt.rpt.
Click OK.

Fields

Field	Description
Fiscal Year	The fiscal year that applies to the accruals.
Employee Number	ID number of the employee.
Job Class	The job class that appears in the employee's pay rate record that is being encumbered and will be processed through Summer Pay Fiscal Year Accruals. This field will only have a value when the Record Type field has a value of O - Gross Wages or W - Workers' Compensation.
Record Type	The accrual type being processed for Summer Pay Fiscal Year Accruals: O - Gross Wages F - Fringe Benefits W - Workers' Compensation
Code	The code field is dependent on the value in the Record Type field: O - Gross Wages - The Code field will be the pay code that appears in the employee's pay rate record along with the Job Class that is being encumbered. F - Fringe Benefits - The Code field will be the benefit code for the employee who is being encumbered. W - Workers' Compensation - The Code will be the Workers' Comp Code from the Workers' Compensation table where the Workers' Comp Code Encumbered checkbox is selected and the code is associated with an employee who is being processed for summer pay fiscal year accruals.
Budget Unit	Organization for distributing payroll expenses, benefit charging, or workers' compensation charging for the accrual record. As indicated by the asterisks, the field title is defined in the Human Resources Profile and may be different in your system.
Account	Account for distributing payroll expenses, benefit charging or workers' compensation charging for the accrual record.
Fund	Fund associated with the Liability Account that will be charged for the accruals.
Liability Account	The liability account associated with the Fund that will be charged for the accrual.
Accrual Amount	The original amount that has been accrued for the employee at the time the Summer Pay Fiscal Year Accrual records were loaded and posted to Fund Accounting.
Liquidated Amount	The amount that has been liquidated. This field is updated each time a payroll which is set up to process summer pay fiscal year accruals is completed. It will also be updated if a manual or void check is posted against a pay run that was set up to process summer pay fiscal year accruals and the user processing the manual or void answers yes to the question to process or reverse any necessary accruals. Note this field is not updated with the Final Liquidation. As a result, you can track the amounts updated only by the summer payrolls.
Balance	The balance remaining to be liquidated for the accrual record. This field is reduced each time the Liquidated Amount field is updated. It will also be set to 0.00 when the Final Liquidation is processed.
Accrual Status	The status of the accrual record. In the Summer Pay Fiscal Year Accrual page, the statuses for the accrual records are: L - Loaded - The accrual record has been loaded by using the Load option. With this status, the record can be updated in Employee Information and loaded again. It can be deleted from the Summer Pay Fiscal Year Accrual page or posted to fund accounting. P - Posted - The accrual record has been posted to fund accounting by using the Post option. C - Completed - The accrual record has a Balance of 0.00. N - New Year Rates Changed - The Update New Year Rates option has been run on the employee. The accrual record can no longer be processed. Any remaining balance needs to be liquidated by running the Final Liquidation. D - Deleted - The accrual record has been deleted and will not be processed for Summer Pay Fiscal Year Accruals. However, the record is stored in the table and you can view on the report who deleted the record and when the record was deleted.