Terminate Employee Page

Use this page to terminate an employee.
After the termination:

The Status field value in the employee pay rates change to T - Terminated.
The pay rate calendar End Date fields change to the Last Date to Pay field when the date entered is before the fiscal year-end. Otherwise, the End Date fields remain unchanged.
You can pay an employee by entering a manual timecard.

Menu path

From the Human Resources menu, select Entry & Processing. From the Employee menu, select Employee Information. On the Employee Information page, search for and select an employee record. On the action bar, select Action, then Terminate.

Following are procedures for terminating and reinstating employees.

Terminate or reinstate an employee

On the Terminate Employee page, complete the fields in the Termination Information section. Refer to Fields and Descriptions for additional details.
Click Accept. and then click Yes to confirm.

After a termination, you can purge the employee record. You can also remove the link between the employee and an assigned vendor record.

You can reinstate unpurged employee records using the Terminate Employee and Pay Rate Information pages. On the Pay Rate Information page, change the Status and End Date fields for each reactivated rate. You can also assign new rates if needed, for example, if the employee is being hired back into a new position.

Fields and descriptions

Termination Information

Field	Description
Status	Displays the status of the employee. The values in this field are retrieved from the Status Code table. When you terminate an employee, select a code that references the termination, for example, RETIRED, RESIGNED, or TERMINATED. When you reinstate an employee, select a code that reflects employment, for example, ACTIVE or FULLTIME.
Termination Code	Select the reason for the termination. The values in this field are retrieved from the Termination Code table. When you reinstate an employee, delete the displayed code by selecting the blank from the drop-down list. This also clears the Last Date to Pay and Last Day Worked fields.
Last Date to Pay	Enter or select the termination date. This date replaces the calendar End Date in the employee pay rates. The End Date changes if the termination is before the calendar end date. Otherwise, the date remains the same. Ensure the date you enter is later than the date in the pay rate Start Date field. You can also use a future date to continue to pay the employee even after termination. However, you must enter a manual timecard to pay the employee. The Payroll Edit report generates the message TIMECARD ENTERED FOR TERMINATED EMPLOYEE to alert you about the employee status.
Last Day Worked	Enter or select the last work date. This date can be different from the Last Date to Pay. For example, a teacher works until June 6 but is paid through August 22.