Updating Positions in Existing Pay Rates

Use the Position Control page to add to, change, vacate, or fill the positions in an employee's existing pay rate.

Menu Path:  Human Resources > Entry & Processing > Employee > Employee Information > search for and select an employee > select Payroll Information on the Action Bar, and then select Pay Rates

Position Control Window

The Position Control window displays when you click the Positions item on the Pay Rate Information detail page's Action Bar for a rate that includes a job class under position control.

• If the rate's positions are occupied, the window's buttons include Update, Vacate, and Cancel.
• If the rate's positions are vacant, the window's buttons include Update, Fill, Update and Fill, and Cancel.

Adding to, vacating, or filling a pay rate's positions

1. Select Human Resources > Entry & Processing > Employee > Employee Information to display the Employee Information page.
2. In the Search Criteria section, enter criteria identifying the employees to list, and then click Find. To run an advanced search, use the Advanced button.
   Do not select the Include Terminated Employees checkbox. You cannot add positions to terminated or inactive rates.
3. Select the employee whose record you want to update.
4. On the Action Bar, select Payroll Information, and then select Pay Rates.
5. In the Pay Rate Information record center, select the pay rate you want to update, and then click OK.
6. In the Pay Rate Information page's Position Assignments section, complete the fields as needed. For details on the fields, refer to Assigning Positions to New Employees.
7. Enter as many positions as needed. Use the Insert Row and Delete Row Action Items to add or delete rows.
8. If you changed the position status to occupied or vacant, the Enter effective date confirmation will display. Enter the Effective Date, and then click OK. Otherwise, continue to Step 10.
9. If the employee does not have or meet degree requirements for a position, a Confirmation dialog will display explaining this. Click Yes to continue, or No to make corrections. Otherwise, continue to Step 10.
10. Click OK to save the record.
11. If the employee does not have or meet degree requirements for a position and you clicked Yes in Step 9, a Print window will display to generate the Error Report.
    In the Print window, specify how to generate the report, and then click OK. The report's default file name is posn_errors.rpt.