User-Defined Check Status Translation Table

In the Bank File Transmission option, checks can have a status of Issued or Void. However, since your check records do not have status fields to store these values, you must set up a user-defined reference table to translate existing check values to the status codes required in transmitting check information to your bank.

The table's records enable you to use HRM Record Status and A/P Record Status as field names in the Bank Transmission File Format page. For more information, refer to the description of the Field Name field in the next section, Bank Transmission File Format Table.

Menu Path:  Human Resources > Reference Tables > Personnel > User Defined Codes

Setting up the translation table

1. Select Human Resources > Reference Tables > Personnel > User Defined Codes.
2. Click Add New.

3. Use the Table Code, Code, and Title fields to identify a type of check:

   	Table Code	Codes
   HR Issued Checks	BT	I
   HR Void Checks	BT	V
   A/P Issued Checks	BT	21
   A/P Void Checks	BT	20

   Note
   The Titles are usually defined by the bank. If a title is not provided, enter the number of spaces the bank specifies followed by the word BLANK.

4. Click OK to save the record.