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Change Order Approval Page

Use this page to view the approval status for each level of approval that applies to a change order. The page shows approval levels from the change order's approval group and codes from the Account Approval table if account approval applies. The page's Approval History section indicates the dates and times of the actions taken.

Menu Path:  Purchasing > Entry & Processing > Change Order Processing > Change Orders > display a change order > click OK to display the change order's line items > select a line item > click Approval Status on the Action Bar

Header Section (untitled)

The following display-only fields provide information on the approval status of the selected line item. These fields also display in the Approval History section.

Fields

Description

Purchase Order Number

Number identifying the purchase order associated with the line item.

Line No (Number)

Purchase order line number for the Approval Status records you are viewing.

Change Order

Change order number associated with the purchase order.

Level Or Code

Approval group level or account approval code.

  • If the row is for an approval level from the change order’s Approval Group, a numeral displays in this field indicating the approval level that applies to the change order item.
  • If the row is for account approval, the field displays the Account Approval code that applies.

Approver

User name of the person associated with the approval action. If the row is for approval or denial of the item, the field displays the user name of the person who approved or denied it.

Action Date

Date when the line item was either approved or denied for the approval level or account approval code. If there is no approval action, a date does not display.

Action

Code describing the approval action taken for the approval level or account approval code. The following codes are used:

A - Approved
D - Denied
O - No Action
C - Needs Correction

Required

Flag indicating whether approval is required for the approval level:

Y - Yes - Approval is required.
N - No - Approval is not required.

Approval can only be optional for approval levels tied to approval groups. Account approval, if it applies, is always required.

Comments

Text associated with the approval status record, for example, an explanation of why a change order item was approved or denied. Hover over the field to view the full comment.

Approval History Section

This section includes the same fields as the Header section, plus Date and Time fields. These additional fields relate to comments made by approvers regarding corrections affecting the line item's approval status.

Fields

Description

Date

Date the comment was entered.

Time

Time the comment was entered.

Comments

Text relating to the approval status of the line item, as entered during the approval process. Hover over the field to view the full comment.

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