PCard Processing Procedures
After the PCard setup procedures have been completed, users with the proper security can run the Entry & Processing options on the PCard menu.
Menu Path: PCard Processing > Entry & Processing > PCard Processing > select an option
Entry & Processing Options
Following are descriptions of the PCard System's Entry & Processing options:
PCard File Import | Use this option to load the reconciliation files received from your PCard provider. |
PCard Batch Errors | Use this option to correct errors identified when a PCard file is imported. After the errors are corrected, you can begin reconciling your PCard transactions. |
PCard Receipt Entry | Use this option to enter receipts from your PCard transactions. You can only access this option if the following checkbox is selected in the PCard Profile: Employees will enter PCard receipt data. Access to this option depends on whether the 'Employees will enter PCard receipt data' field in your PCard Profile is selected. |
PCard Entry Reconciliation | Use this option to reconcile records in a reconciliation file with receipts created with the PCard Receipt Entry option. If your PCard Profile does not allow receipt entry, use the PCard Reconciliation option instead. |
PCard Reconciliation | Use this option to reconcile PCard files if your procedures do not require employees to enter receipts. Even if receipt entry is used, you can still access the option to reconcile transactions, for example, if certain employees are not required to input their receipt data. |
Post PCard Records | Use this option to post PCard transactions to Fund Accounting for processing in the Batch Accounts Payable option. |