Print Purchase Orders Page
The last step in processing purchase orders created through VPO is to generate the orders using the Print Purchase Orders option in PowerSchool ERP.
In addition to printing hard copies of purchase order, the option sets the status of the orders in VPO to Waiting to be Sent to Vendor. A special program will run in VPO for electronically sending orders with this status to the vendors. This program will be configured when VPO is installed for your organization. After an order is sent to the vendor, its status will be set to Order Sent to Vendor.
Menu Path: To print purchase orders, select Purchasing > Entry & Processing > Purchase Order Processing > search for purchase orders > click Print Purchase Orders on the Action Bar.
Radio Buttons
The Print Purchase Order page's radio buttons have two options for printing purchase orders:
Print Purchase Orders | Uses your criteria to select and print hard copies of purchase orders that have not yet been printed. The purchase order cannot be sent to the vendor from VPO until this step is completed. |
Reprint Purchase Orders | Uses your criteria to select and print hard copies of purchase orders that were previously printed. Once a purchase order associated with a requisition generated through VPO is printed, this option will not have an effect on VPO. |
Printing purchase orders
- Select Purchasing > Entry & Processing > Purchase Order Processing > Purchase Orders to display the Purchase Order Listing page.
- In the Search Criteria section, enter criteria identifying the records to list, and then click Find. To run an advanced search, use the Advanced button.
- After the purchase orders display, click Print Purchase Orders on the Action Bar to display the Print Purchase Orders page.
- In the Report Type section, select the Print Purchase Orders option.
- In the Select Print Options section, select any applicable checkboxes.
- Click OK.
- In the first Question dialog:
- Click Yes to print any notes stored for the selected purchase orders.
- Click No to exclude notes.
- In the second Question dialog:
- Click Yes to include change order information in the purchase orders.
- Click No to exclude change order information.
- In the third Question dialog:
- Click Yes to include Third Party Interface Purchase Orders.
- Click No to exclude Third Party Interface Purchase Orders.
- In the Print window, enter your report settings. The default filename for saving the purchase orders is poforms.rpt.
- Click OK.
- In the confirmation dialog:
- Click Yes if the purchase orders printed correctly. This completes the process. With this selection, you can only run the Print Purchase Orders option again using the Reprint Purchase Orders radio button.
- Click No if the purchase orders did not print correctly. Correct any printer or data problems, and then repeat the print procedure.
- Click OK to generate the selected purchase orders.