Purchase Orders For Approval Page0

After selecting orders in the Purchase Order Approval page, you can view them in the Purchase Orders For Approval page. In this page, you can:

• Approve or deny a purchase order. For purchase orders associated with requisitions generated in VPO, you will only be able to approve or deny all items at once. You cannot approve or deny on a line-by-line basis.
• Approve or deny all line items for all purchase orders listed.
• Display the Purchase Order Approval detail page for a selected purchase order.
• Generate the Purchase Order Approval report for all listed purchase orders that you either approved or denied or that are in Review Detail status.

Once the purchase order is approved, the order's status will be set to Approved Purchase Order on the user's View My Orders page in VPO.

Menu Path:  To display the page, select Purchasing > Entry & Processing > Purchase Order Processing > Approve/Deny Purchase Orders, enter criteria in the Purchase Order Approval page, and then click OK.

Action Items

The following items display in the Action Bar of the Purchase Orders for Approval page:

Following are the steps for processing approvals and denials for purchase orders in the Purchase Orders for Approval page:

Approving or denying purchase orders

1. Use the Purchase Order Approval Page selection page to search for the purchase orders you want to review and process.
   After running the search, the Purchase Orders For Approval page displays, listing all orders that meet the following conditions:
   
   • You must be eligible to approve or deny at least one of the purchase order's open line items.
   • You or others on your approval level have not yet approved or denied any of the purchase order's items.
2. Select the purchase order and perform the following actions as needed:
   • Approve all the purchase order's items by clicking Approve. The purchase order's Status field changes from Open to Approved.
   • Deny all the purchase order's items by clicking Deny. The Status field changes from Open to Denied.
   • View more information on the purchase order's items by clicking Details. The Purchase Order Approval detail page displays.
3. Click OK when you finish your entries.
4. In the first Print window, enter your report settings, and then click OK.
   The Purchase Order Approval report shows the approval actions taken for the listed purchase orders. The default filename for saving the report is masspo2.rpt.
5. In the second Print window, enter your report settings, and then click OK.
   The Mass Post Purchase Orders report shows the purchase orders that posted to Fund Accounting and includes error messages indicating why certain purchase orders did not post. The default name for the report is masspost.rpt.